Safety Admin Specialist

COMPANY OVERVIEW

Interstate Waste Services is one of the nation’s fastest growing and most innovative waste collection and recycling firms. We owe this remarkable growth to our dedicated employees who share a company-wide respect for their colleagues, a commitment to customer service, as well as a responsibility to the environment.  We pride ourselves on the legacy committed to service and sustainability throughout New York and New Jersey.  Come join and grow with IWS.

IWS is currently experiencing a period of immense, rapid, and exciting growth. As each business function prepares for the launch of NYC’s Commercial Waste Zones (CWZ) program, elements of our business require change and expansion to accommodate the historic evolution of NYC’s waste collection industry. We’re seeking an addition to our NYC safety team who will learn, organize, and track safety training and activities across the NYC market.

POSITION OVERVIEW

Provide clerical and administrative support to the safety department.  This position will work with Operations and Safety to ensure that training is properly documented, tracked, and updated as we onboard high volumes of front-line new-hires.

 RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each task in a timely and efficient manner.

• Maintain compliance tracking of training and medical information for all field employees (approximately 1,000- 1,500 employees)
• Process all training certificates and sign in sheets to ensure it is properly tracked in the training matrix and employee electronic folders.
• Organize printed training documentation across multiple locations within a streamlined, digital database
• Create and manage training cards/documentation as needed for work in NYC.
• Support reporting of training documentation to regulatory agencies
• Develop a positive working relationship with both internal and external customers.
• Administrative duties including filing, typing, mailing, phone communication, etc.
• Performance of other duties and responsibilities as required by management.

REQUIREMENTS

• High School Diploma/ GED
• Strong analytical and organizational skills with the ability to adapt to a fast-paced work environment.
• Excellent in-person and digital communication skills
• Proficient in Microsoft Office (Outlook, Word, Excel, PPT)
• Bilingual in English and Spanish is a plus.

IWS is proud to be an equal opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.