Address
Form of work
SalaryPosition Summary
- The Residency Program Coordinator manages the operations of the Family Medicine Residency program, the Hospice and Palliative Medicine Fellowship Program, and maintains the administrative functioning of the program in the physical absence of the director.
Primary Position Responsibilities
- Oversees and maintains the residency management suite (New Innovations), which is a data warehouse of information of residency & Fellowship Program function and resident information.
- Manages all aspects of scheduling of residents in the family medicine health centers including rotation schedules, off hour scheduling changes, and PTO tracking.
- Coordinates the evaluation system (Milestone meetings for all residents and fellows - twice per year, Clinical Competency Committee and Program Evaluation Committee Meetings for 2 programs), recruitment (maintain contact with medical students and fellowship applicants), accounting (maintain residency budget), and day to day operations.
- Liaison to regulatory agencies such as ACGME, ABFM, ACOFP, AAHPM, NRMP, AMA Freida, GME Census, NJ State Medical Board.
- Administrative duties including but not limited to processing training permits, state licensing, resident housing, conference schedules, board examinations, and verification requests.
- Orientation and onboarding for new residents and fellows, Graduation planning for residents
and fellows.
Work Contact Group (Internal/External)
- HMC staff, Physicians, Residents, Fellows
- Medical Students, Public, Medical School Staff, Residency Program Staff, Residency Regulatory Bodies such as ACGME, AOA
Reporting Relationships
- Reports to (position):
- Family Medicine Residency Program Director
- Supervises (position(s):
- Family Medicine Residency Secretary,
Indirectly supervises Family Medicine Residents (scheduling, attendance, reporting and documentation requirements)
Qualifications
- Minimum Education:
- Required:
- High School Diploma or Equivalent
- Preferred:
- Bachelor’s Degree
- Required:
Minimum Years of Experience (Amount, Type and Variation):- Required:
- 2 years office experience with administrative duties
- Preferred:
- Experience in ACGME Graduate Medical Education at the residency or fellowship level
- Required:
License, Registry or Certification:- Required:
- None
- Preferred:
- Certificate in Training Administrators of Graduate Medical Education (C-TAGME)
- Required:
Knowledge, Skills and/or Abilities:- Required:
- Advanced Computer skills - Google Office Suite (Documents, Sheets), Exceptional organizational skills. Ability to independently prioritize work, Critical thinking and problem solving skills, Effective written and verbal communication skills, Ability to adapt and adjust to new or changing situations, Exceptional interpersonal and communication skills.
- Preferred:
- New Innovations, ERAS software and applications, Understands the dynamics and objectives of the Family Medicine Residency and its relationship with the primary institution and participating institutions, Understands the management structure of the residency and maintains effective relationships with supervisors and coworkers, Understands general human resource functions and principles, Understands general financial and budgetary processes and principles.
- Required:
Location: Hunterdon Healthcare System · Family Medicine Residency Program
Schedule: Part-time, Day shift, 20 hrs/week; Flexible schedule M-F 9AM to 3PM
