Research and Grant Administrator

Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives.  Here at the American Heart Association, you matter and so does your career.

The American Heart Association has an excellent opportunity for aResearch and Grant Administrator in our National Center office located in Dallas, Texas. (Flexible work arrangements available)

The Research and Grant Administrator will serve as the program lead for strategic and/or restricted research initiatives, including but not limited to co-funded programs with other organizations, American Heart Association Board-commissioned programs, strategically focused research awards and/or other health equity, diversity and inclusion research initiatives funded by American Heart Association.  The Research and Grant Administrator will have a sufficient level of science training and science-related work experience to be responsible for the administration of research program funding and communication, with a wide range of duties to ensure that the strategic research awards operate efficiently and optimally.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.org.

• Handles communications with awardees and serves as primary resource for program administration tasks. Works closely with principal investigators, grants officers and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.
• Responsible for planning science meetings, conferences, and webinars for assigned strategic award programs. In conjunction with meetings staff, coordinates logistics and works with meetings staff to secure contracts, and meeting plans.  Advises the plans for research/business updates, including web site information and other written communications channels.
• Leads activities for various volunteer program committees, including primary staffing of committees as assigned. This includes Oversight Advisory Committees, and other subcommittees, task forces, and working groups as assigned and required to implement programs.
• Advises the American Heart Association budgeting process for assigned awards and other focused research programs. Coordinates financial information for strategic awards and other focused research award programs, including analyzing and monitoring budgets, and auditing financial reports.
• Develops content for webinars and online training sessions for applicants and Grants officers, as needed or requested. Delivers presentations to groups on webinars and in-person meetings.
• Serves as a liaison with other American Heart Association departments, including finance, legal, technology, and communications to ensure the research awards and restricted research programs are managed in compliance with American Heart Association policy and mission.
• Handles focused research co-funding relationships —negotiates new ones and supervises existing ones (e.g., Enduring Hearts, and others as assigned). Actively handles these relationships and their identified awards.  Matches available awards to sponsors’ interests and works with mission advancement and finance to document.
• Advises the completion/wrap up of each awarded initiative, including (but not limited to) developing end-of-award reports and/or publications. Works collaboratively with other staff (e.g., Evaluation director) and other departments (e.g., design and content/news/editorial) to produce outcomes documents and reports for the American Heart Association Board of Directors and other key American Heart Association audiences.
• Works to improve processes for awards management, including continuous improvement for projects as advised by leadership. Leads periodic team meetings and staff meetings. 
• Works closely with peer review management to ensure appropriate peer review of strategically focused research programs and other specialty programs, as assigned.

Want to help get your resume to the top?   Take a look at the experience we require:

• Minimum of Bachelor’s degree in a relevant scientific discipline. Master’s degree or equivalent experience preferred.  
• Two (2) or more years of meaningful work experience
• excellent written and oral communications skills required
• project management experience, with ability to prioritise/complete multiple projects
• ability to use databases to complete queries for information
• ability to interpret and communicate data and information
• ability to think logically to address problems
• thorough knowledge and use of common office software required
• successful demonstration of volunteer coordination & management
• ability to write, edit and produce reports and other formal documents of communication
• Knowledge of various research programs (NIH, NHLBI, American Heart Association)
• Superb organizational skills
• Ability to produce, handle and understand financial documents

Preferred Qualifications

• basic knowledge of science and scientific terminology
• Polished presentation skills

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.
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EOE/Protected Veterans/Persons with Disabilities