Research Administrator - Office Of Health Information And Data Science (Ohids)

Scheduled Hours
40
Position Summary
This position is part of the Office ofHealth Information and Data Science. OHIDS includes the Institute for Informatics, Division of Biostatistics, and Becker Medical Library. This Research Administrator will work with both biostatistics and Institute for Informatics faculty and staff and will report to the Director of Business Operations. The Research Administrator will manage pre and post award activities in addition to research administration oversight including personnel, payroll, budgeting, and operations management and management of grant personnel. The Research Administrator will also need to work closely with grant personnel in other departments due to the unique nature of the Institute for Informatics faculty structure.
At OHIDS our team is our number one asset. We are committed to providing safe working conditions across units and have taken great care to support employee's health and well-being. We will continue to support a flexible work environment in order to support a range of work schedules (e.g. remote, hybrid, in-person) and better work-life guardrails. Ensuring the wellbeing of our team members is a top priority. This position is eligible to work in-person or hybrid (2-3 days in office/2-3 days at home).
Job Description
Primary Duties & Responsibilities

• Oversees payroll function, including visas , identify and assign payroll to appropriate sources and enter directly into HR Systems, prepare annual payroll .
• Supervises the purchasing function, ensuring maximum utilization of funds. Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
• Prepares and analyzes monthly financial reports on all research accounts and distributes/discusses with Principal Investigators.
• Works with PIs to provide fund management and make any necessary budgetary changes.
• Prepares, analyzes, monitors and manages grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
• Works with PI to develop, compile and submit the entire grant according to established agency/university guidelines. Enters budget online, obtains signatures, etc.
• May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtain pricing quotes from other Departments, confirm CPT code for billing MD time, determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.
• Works with OSRS to ensure timely implementation of contracts and subcontracts.
• Transfers PI grant files into Wash U and to new institutions or new departments.
• Closes grant accounts; submits final progress report and final invention statement (if applicable) to the appropriate agency. Obtains signatures and forwards grant financial status reports.
• Assists PIs with internal and external requests for grant-related information.
• Creates, addresses and processes correspondence with granting agencies.
• Organizes and maintains grant files.
• Conducts fund searches for PIs. Assists PI with obtaining potential grant applications/ instructions with help from OSRS.
• Responsible for the oversight and day-to-day management of research administration.
• Serves as liaison between faculty/staff in communicating policies and procedures.
• Implements and maintains procedures to ensure efficient work flow; responsible for the proper training of staff.
• Completes special projects as directed by the senior management.
• May maintain personnel records; directly oversee scheduling of employees, evaluation process and personnel problems.
• Works with PI to develop job descriptions for new positions or promotions.
• Reviews and screens job applications and applicants; conducts interviews, hire and/or make recommendations for hiring new personnel.

Preferred Qualifications

• Master's degree.
• Supervisory experience.
• Working knowledge of computers spreadsheets word processing organizational, verbal, written and interpersonal skills.
• Knowledge of RMS, SubSystem, Workday, Adobe Acrobat, Microsoft Office, agency guidelines, etc.

Required Qualifications
Equivalent of Bachelor's degree with six years of experience in accounting or related field including a minimum of two years of experience in grants administration or ten years of combined education and related experience.
Grade
G12
Salary Range
$57,300.00 - $97,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.