Registration Coordinator

Description

Introduction

Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Registration Coordinator today with Galen College of Nursing.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
  

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Job Summary and Qualifications

We are seeking a highly organized and detail-oriented individual to serve as the college Registration Coordinator. In this crucial role, you will be responsible for overseeing all aspects of the student registration process, ensuring its smooth and efficient operation. You will work closely with the Associate Director of Registration and Compliance and collaborate with various departments to provide excellent service to our students. You will also help craft communications to go to our students to provide clarity on the process and expectations that will need to be met to qualify for registration.

Responsibilities:

Planning and Coordination:

• Develop and implement annual registration plans, schedules, and timelines.
• Identify and manage resources necessary for successful registration processes (e.g., technology, personnel, marketing).
• Collaborate with various departments to ensure successful registration. This would include, but not be limited to: regional and campus academic leaders, clinical teams, scheduling, registrars, student support staff, IT, admissions, and operations.
• Coordinate all communications to the students relative to registration

Process Management:

• Oversee the entire student registration process, including course selection, publishing of the schedule, set up of registration groups, placement appeals, and waitlist management (including add/drop requests).
• Develop and implement procedures for handling registration exceptions and special circumstances.
• Manage waitlists and allocation of available course seats effectively.
• Monitor and address registration-related issues and student inquiries promptly and efficiently.
• Work with registrars on support coverage provided online during registration.

Data Management and Reporting:

• Maintain accurate and up-to-date registration data and records.
• Generate reports on registration patterns, trends, and enrollment statistics.
• Analyze data to identify areas for improvement and optimize the registration process.

Collaboration and Communication:

• Work effectively with the Associate Director of Registration and Compliance, registrars, schedulers, faculty, academic departments, IT, marketing, and students.
• Communicate clearly and concisely regarding registration policies, procedures, and updates.
• Coordinate events to promote Registration Compliance and Awareness.
• Represent the Office of Academic Records on relevant committees and initiatives.
• Perform all other duties as assigned.

Preferred Qualifications:

• 1-3 years’ experience utilizing a Student Information System.
• Previous experience working across departments.
• Strong Microsoft Excel Skills Preferred.
• Extreme attention to detail.

Qualifications:

• Bachelor's degree in a relevant field (e.g., Nursing, Education, Business Administration) or a minimum of 3-5 years of experience in higher education registration.
• Proven experience in managing complex operational processes and projects.
• Strong analytical and problem-solving skills.
• Excellent communication and written skills.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite and student information systems.
• Understanding of and commitment to compliance with federal and state regulations governing student records.

Galen College Values: 

Inclusivity: I foster an environment that provides opportunities for every individual to reach their full potential. 

Character: I act with integrity and compassion in all I do. 

Accountability: I own my role and accept responsibility for my actions. 

Respect: I value every person as an individual with unique contributions worthy of consideration. 

Excellence: I commit myself to the highest level of quality in everything I do.

Be a part of an organization that invests in you. We are actively reviewing applications for our Registration Coordinator opening. Highly qualified candidates will be promptly contacted for interviews. Submit your application and help us raise the bar in nursing education!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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