Registrar Specialist II

Position Title:

Registrar Specialist II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 2 years of related experience

Preferred Qualifications:

Professional experience working in a student services role as part of a student services, academic advising, registrar, or admissions office.
Experience interpreting and communicating complex academic policies related to the academic catalog, curriculum, or degree audit.
Experience which demonstrates the ability to analyze problems, communicate complex solutions, and focus on details of a project.
Experience which demonstrates strong communication and collaborations skills

Job Description:

The Office of the Registrar is seeking a Registrar Specialist II to join the Academic Planning and Progress team. This team supports the creation and ongoing maintenance of undergraduate academic progress reports (i.e., degree audits) and academic plan templates (i.e., four-year plans.) Accuracy of these tools is essential as they are relied on by students, advisors, academic units, certification and financial aid officials, and for degree completion.

Iowa State University is a global, culturally diverse, and welcoming institution where students, faculty, and staff flourish. We know broad experiences and perspectives are vital to advancing innovation, thinking critically, and solving complex problems. We translate these values into action by seeking individuals who champion the educational success of all students and support the professional success of colleagues consistent with the University’s Principles of Community .

The chosen candidate must be an analytical thinker who thrives in an environment where solving complex problems is the norm. Similarly, the ability to communicate complex solutions or technical processes to an external audience is required. A proven track record of attention to detail while simultaneously not losing sight of the larger goals of the team and the university is required. Collegiality is expected and the chosen candidate will need to enjoy both working independently and as part of a small team to complete tasks within strict timelines. This position will be expected to enforce the requirements of the Federal Education Rights and Privacy Act (FERPA) as well as all applicable university policies. The successful candidate thrives in a deadline driven environment and welcomes the evolution of priorities and challenges that come with significant organizational change.

The Office of the Registrar values work life balance and supports University WorkFlex options. These options include scheduled hybrid work days (up to 60%) and flexible start/stop schedules ranging from 7:30AM – 5:30PM. The selected candidate will be expected to work during University Commencement Ceremonies each fall and spring semester, which occur outside of posted business hours.

This is a two-year term position.

Example of Duties

• Provides exceptional customer service to students, families, and individuals from across campus
• Gathers and analyzes academic requirements from the academic catalog and supplemental documentation provided by the academic units
• Creates configuration in Workday Student which best matches the specifications identified
• Communicates configuration solutions to campus partners and incorporating feedback as able into the design
Troubleshoots complex and escalated configuration issues

Appointment Type:

Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:

March 4, 2026

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS807

Application Instructions:

Original Posting Date:

January 23, 2024

Posting Close Date:

January 30, 2024

Job Requisition Number:

R13869