Regional Payroll Specialist - Hybrid

The Regional Payroll Specialist is a key part of the Human Resources department whose primary responsibilities include the accurate and timely processing of payroll and commissions, management of leave of absence (LOA) programs, and working as the primary liaison across multiple internal companies in our California and Hawaii Markets.

The Payroll Specialist will also compile and record employee time and payroll data to create applicable management tracking reports within multiple platforms, will regularly report on, and suggest updates to, existing payroll processes and procedures, and will be the primary point of contact for employees with timecard, benefits, commissions, bonuses and/or LOA questions/issues.

Benefits:

• Industry leading benefits package
• Top-notch facilities/Work Environment
• Excellent Supporting Staff
• Growth & Development opportunities
• Matching 401k Benefits
• Medical, Dental & Vision Insurance
• Flexible hours & PTO

Responsibilities:

• Ensure timely processing of weekly payroll, commissions, bonuses, and travel expenses.
• Gather payroll and expenses and approvals, and entry into weekly payroll batch.
• Ensure timely and accurate distribution (and system coding) of supplemental pay; PTO/sick leave/vacation/other.
• Manage LOA process for employee population, ensuring all key timeline and procedural compliance is met.
• Regularly coordinate with employees and leadership, for accurate and compliant employee records management, RTW protocol and ADA accommodations.
• Compile payroll data such as garnishments, vacation time, and insurance.
• Poll electronic time clocks (E-time software) and review the downloaded information for completeness and accuracy.
• Contact various department supervisors for any missed times and follow up with employees to correctly inaccuracies in timesheet entries, PTO, LOA and the like.
• Compile internal management reports from payroll system software.
• Participate in new-employee orientation meetings at various onsite locations throughout the region, to ensure employees gain an understanding of payroll policies and procedures. Administer weekly benefits meetings for new hires, to ensure complete understanding of all offerings.
• Prepare checks outside normal payroll, including per diem, reimbursement, and final checks.
• Support the administration of health and welfare plans, including enrollment and termination of benefits. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Reconcile monthly benefits billings from ADP.
• Complete separation process for terming employees, including coordinate of return of equipment, exit interviews, reporting, and leadership feedback sessions.

Qualifications:

•  At least 2 years of CA specific, multi-entity payroll processing experience
•  At least 1 year of leave administration experience
•  ADP Workforce now payroll administration experience is a MUST!
•  Health and welfare benefits administration experience
•  2+ years’ experience processing variable pay (commissions and bonuses)
•  Payroll certificate and/or advanced training in payroll practices
•  HRCI or SHRM certification desirable

PAY TRANSPARENCY:   

The starting hourly rate for this opportunity ranges from $25.50-$28.00. The actual base pay is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. Other rewards may include incentive plan opportunities and annual bonus eligibility. We provide a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions. Please note that the compensation information is a good faith estimate for this position. It assumes a rate based on location and experience. 

Apex Service Partners is an Equal Opportunity Employer. We provide equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status, gender, gender identity, citizenship status, age, veteran status or disability.

We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted. If you are selected for an interview, you will be contacted by an Apex Recruiter with a @apexservicepartners.com email directly from our organization.