Refugee Health Promotion Coordinator - Kentucky Office For Refugees

Program Specific Responsibilities

a. Provides oversight of the Refugee Health Promotion program that aligns with the strategic plan developed by the department.

b. Manage the Refugee Health Promotion formula funding, including oversight of all sub-awards and contracts.

c. Build capacity using approaches that are client-centered, trauma-informed, strengths-based, and culturally and linguistically appropriate. Ensure that subrecipients will uphold these approaches in their grant-funded work.

d. Plan and coordinate health and wellness activities in all resettlement sites statewide and maintain relationships with partners in each site.

e. Develop programming that includes but is not limited to, health education classes, health outreach to individuals, medical and mental health navigation and support, including peer adjustment groups, or peer support meetings.

f. Convene providers administering the mental health screener and cultivate a competent mental health referral network in each resettlement community.

g. Continually research evidence-based programs to inform grant-funded approaches in promoting Refugee Health and wellness. This includes consulting best practices identified by SAMSHA and ORR technical assistance providers.

h. Provide support to the Statewide Case Management Coordinator in the implementation of the Motivational Interviewing (MI) evaluation plan including logistical support to the MI Community of Practice in Kentucky.

i. In collaboration with the Statewide Case Management Coordinator builds N-648 waiver capacity among health care professionals through training and maintaining a database of providers.

j. Work in collaboration with the Policy and Procedure Specialist in the development of policies and procedures related to funded programs.

k. In collaboration with the Monitoring and Evaluation Team, incorporate direct client feedback into program monitoring and evaluation plans.

l. Convene the Annual Kentucky Health and Wellness conference in collaboration with the State Refugee Health Coordinator.

m. Represent KOR for required quarterly consultation with the resettlement agencies for Preferred Communities funding available through their National Resettlement agency.

n. The RHPC will manage health and wellness programs and initiatives through other funding streams managed by KOR as assigned by the SRHC.

2. General Program Responsibilities

a. Develop Request for Proposals (RFP) to include the scope work, performance outcomes, funding availability and timelines or determine formula allocations in coordination with the SRHC.

b. Develop and review of subrecipient work plans and budgets, performance indicators and contract deliverables for assigned grant programs.

c. Review and approve program reports submitted by sub-recipient agencies and provide technical assistance to ensure that grant activities are consistent with overall goals and original project proposals.

d. Maintain regular communication with sub-recipient agencies, including ongoing training and peer learning opportunities.

e. Identify areas for coordination and collaboration between sub-recipients and other direct service providers to ensure non-duplication of services and efficient and effective use of funding.

f. Adhere to KOR’s annual monitoring and evaluation plan as it pertains to assigned grants and programs.

g. Collaborate with the Monitoring and Evaluation teams to develop and continually modify monitoring and evaluation tools for assigned programs.

h. Regularly use ClientTrack, KOR’s statewide database, to monitor sub-recipient activities and performance.

i. Consistently collaborate with other KOR program staff to ensure consistency in program design and implementation.

j. Provide support to private sponsorship groups as needed.

3. Administrative Responsibilities

a. Responsible for semi-annual program reports, monitoring reports and fulfilling all other administrative requirements of grants.

b. Consistent data monitoring and follow-up with subrecipients in coordination with monitoring and evaluation team members.

c. Maintain constant communication with the SRHC with regards to program strategy, M& E plans, issues and concerns, program successes and challenges, technical assistance needs, etc.

d. Communicate consistently with the finance team and monitor and compliance specialists in regard to administrative budgets as well as the budgets and expenditures of subrecipients.

e. Will be required to keep time and activity logs and charge time to appropriate grants.

f. Other duties as assigned.

WORKING CONDITIONS:

When in the office, work is performed in a setting that shares an open space with other staff members. There will be moderate noise due to computers, with people moving about and talking. Separate meeting space is available on site for private consultation.

Job responsibilities will include travel within the state to carry out activities in other communities that resettle refugees (Bowling Green, Lexington, Covington and Owensboro, KY), and periodic out-of-state travel to attend conferences and trainings.

The Refugee Health Promotion Coordinator is a staff member of the Kentucky Office for Refugees (KOR), a department of Catholic Charities of Louisville. Catholic Charities of Louisville is the Replacement Designee designated by the federal Office of Refugee Resettlement (ORR) to administer the Kentucky state refugee resettlement program and serve as the State Refugee Coordinator’s office. The Kentucky State Refugee Coordinator oversees the design, implementation, and coordination of refugee services throughout the state.

KOR is responsible for the management and operation of Federal funding that supports post-resettlement programs including short-term cash and medical assistance, employment services, case management, English Language Training, and a variety of other social services for Refugees and other eligible populations who arrive in Kentucky. KOR coordinates programs and services in each resettlement site and participates in community meetings to ensure general awareness and coordination between stakeholders.

.

The Refugee Health Promotion Coordinator (RHPC) has oversight of statewide programs and services for the purpose of improving health and wellness outcomes in refugee populations. The RHPC works to coordinate health care providers, mental and behavioral health providers, refugee resettlement agencies, community-based organizations, and refugee communities to identify and address health and mental health care needs of refugee populations through outreach, education, and community-based models of support. The RHPC is expected to identify and help remove specific barriers to health care access, ongoing care, education, and emotional wellness services. The RHPC will plan and manage the use of the federal Refugee Health Promotion (RHP) and other funding streams within and associated with RHP through subawards and contracts.

SALARY $70,000 a year

A hybrid work schedule is available with the flexibility to work from home or in the office throughout the work week. KOR staff are required to be in the office two days a week to encourage collaboration and team building. Additional-in office days made be required on an as needed basis.

EFFORT:

• Strong critical thinking skills and attention to detail to make well informed decisions and conclusions in the development and implementation of programs.
• Strong communication (oral and writing) skills with the ability to transfer complex information into understandable language for diverse audiences.
• Ability to maintain relationships with multiple partners who may have different communication styles.
• Ability to provide on-going formal and in-formal training and education to diverse audiences.
• Ability to accurately examine and analyze information and to develop programs and procedural recommendations based on findings.
• Ability to work with refugee community leaders and members to develop effective and culturally competent solutions to any issues identified as barriers to Refugee Health.
• Ability to identify Refugee Health issues or trends and assist with the development of strategies to address the issues.
• Flexibility with work schedule to adapt to deadlines and demands from funding sources including unanticipated issues and concerns. Evening and weekend hours will occasionally be required.
• Ability to maintain confidentiality.
• Ability to travel frequently to different areas of Kentucky where refugees are resettled and participate in periodic out-of-state conferences, trainings and/or meetings
• Ability to sit and stand for extended periods of time.

MACHINES, TOOLS, EQUIPMENT:

Computer, Printer, Copy Machine, Fax Machine, Telephone, Scanner and Shredder

EDUCATION AND EXPERIENCE:

Direct social service experience is required for this position; direct experience with refugees is preferred. An advanced degree is preferred for this position, which may include: Master’s in Public Health, Community Health Education, Health Psychology, Social Work or advanced degree in a related behavioral science field with a minimum of 2 years of experience. A Bachelor’s degree in Public Health Education, Community Health Education or related behavioral science, with a minimum of 4 years of experience planning, developing and implementing behavioral health projects or addressing issues of health access is required. Experience in grant writing and grants management is preferred. Knowledge or experience with Community Health Workers (CHWs) preferred.

Strong preference for candidates with experience working with international populations. Candidates with strong verbal and communication skills, and sensitivity to cultural/religious beliefs and practices with regards to health care are also preferred.

Reasonable accommodations may be made to those who are able to perform the essential duties of the job.

SPECIALIZED SKILLS AND KNOWLEDGE:

• Analytical - the individual synthesizes complex or diverse information.
• Problem Solving - the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Oral Communication - the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills, and conducts meetings.
• Continuous Process Improvement – the individual looks for ways to improve, promote quality, and demonstrates accuracy and thoroughness.
• Computer literate in Microsoft Office and database software.