Recruiting Assistant, Temporary

At Jefferson Center, it is our policy and our mission to be inclusive and mindful of the diversity of everyone who comes through our doors. We are passionate about building a community where mental health matters and equitable care is accessible to all races, ethnicities, abilities, socioeconomic statuses, ages, sexual orientations, gender expressions, religions, cultures, and languages. 

Under the direction supervision of the Senior Human Resources Recruiter, the Temp Recruiting Assistant will assist in the day-to-day Recruiting operations of the Human Resources Department. This position will collaborate with a recruitment team (Sr. Recruiter, Recruiter, and Recruiting Assistant). 

This is a temporary, grant funded position with an assignment of six months (January 2024 - June 2024). This position will be 40 hours per week and will be eligible for full benefits (health, dental, vision, etc.)

Essential Duties:

• Provides excellent customer service to all Jefferson Center employees, as well as outside applicants and vendors by answering routine inquiries within a 24-hour timeframe.
• Assist with logistical details which includes setting up interviews and securing conference rooms as needed.
• Assist with answering all incoming recruiting phone calls.
• Assist with the full-cycle recruiting process.
• Assist in sourcing resumes.
• Orders and tracks results for Background checks, CAPS, Trails, Fingerprinting, and Motor Vehicle Record. Coordinates and tracks results for Drug Screening tests.
• Administers the Onboarding process; Schedule new hire for orientation, process in HRIS (UKG), setup new hire job data in HRIS payroll system.
• Update applicant status in Applicant Tracking System (UKG) as needed.
• Submits Position Requests for approval using Applicant Tracking System.
• Posts approved positions for advertising using several social media options & job boards.
• Processes Purchase Orders for recruiting function; Bonuses, relocation expenses, referrals, invoices.
• Exhibits enthusiasm, courtesy, adaptability, flexibility, and spirit of cooperation in the work environment.

Other Duties:

• All other duties as assigned by manager.

Note:  Employees are held accountable for all duties of this job.  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Education, Knowledge, Skills & Experience Required:

• High School degree or GED equivalent required; advanced related education preferred.
• A background in administrative support of a department required. Experience supporting recruiting team highly preferred.
• Proficient in computer technology, including basics of Microsoft Office Suite, to include Word and Excel. HRIS (UKG) experience and knowledge a plus.
• Experience utilizing an Applicant Tracking system highly preferred.
• Excellent organizational skills and attention to detail essential. Excellent communication skills, both verbal and written.
• Ability to use good judgment and professionalism, along with managing multiple tasks in a timely manner.
• Provide excellent customer service to internal and external customers.
• Maintain confidentiality, accuracy, dependability, and initiative.

Salary: $21.00/hr - $22.00/hr*

Additional Salary Information*: 

• All salaries at Jefferson Center are calculated based on years of total relevant experience.*
• The salary range above is based on 1.0 FTE (full time equivalent) or 40 hours per week. Less than 40 hours/week will be prorated and adjusted to the appropriate FTE.*