Recruiting Assistant

Job Summary

AKS Engineering and Forestry, LLC (AKS) has an immediate opening for a full-time Recruiting Assistant to support recruiting efforts for our six office locations. This is an in-office position ideal for someone who would thrive in a dynamic, collaborative, team-oriented office in our Tualatin, Oregon location. We believe in investing in employees who demonstrate the motivation to grow and develop their skills.

Ideal Candidate Qualifications:

• A minimum of 1-2 years professional administrative experience, ideally in a professional services environment or human resources/recruiting department.
• Proficiency with Microsoft Office including Word, Excel, Outlook, and Teams.
• Proficiency in using applicant tracking systems, CRM's, recruitment software (e.g., JazzHR), Handshake and other resources preferred.
• Ability to identify data discrepancies that come from multiple sources, reconcile, and correct as necessary.
• Strong organizational skills, attention to detail, and ability to handle multiple demands and deadlines simultaneously.
• Ability to collaborate in a professional and productive manner with all levels of employees with a focus on customer service, both internally and externally.
• High level of discretion, integrity, and ability to handle confidential information.
• Excellent interpersonal, networking, communication, and writing skills.
• Self-motivated, proactive, detail-oriented, and accountable.

Job Functions & Responsibilities: A successful Recruiting Assistant will be comfortable working through existing processes with a keen eye to detail, while also being nimble as we create new efficiencies and structures to support our successful growing company. This role will be responsible for helping to create a seamless candidate and manager experience by supporting the team in a variety of administrative and interpersonal tasks. Responsibilities may include:

• Support recruiting efforts for the company’s six office locations serving as the primary point of contact for candidates through the interview process.
• Responsive and efficient scheduling of candidate phone screens and interviews.
• Complex calendar coordination for virtual and on-site interviews across multiple calendars and locations. Coordinating multi-step interview scheduling with efficiency and accuracy to ensure a smooth, well-supported experience.
• Assist with resume review, scanning, filing, and processing.
• Respond to, direct, and triage inquiries via phone and email from candidates and hiring managers.
• Conduct candidate reference checks in a timely manner, maintaining documentation in multiple sources, and sharing with hiring team to keep recruiting process progressing smoothly.
• Assist in maintaining database and pipeline of candidates. Monitoring pipeline activity, ensuring data integrity in multiple data points, and sharing updates with internal stakeholders through regular reporting.
• Update candidate records and job postings in ATS and provide follow-up correspondence accordingly.
• Post and manage job postings. Ensuring the visibility and attractiveness of postings across various channels including university career portals and job boards. Monitors and analyzes posting effectiveness for continuous improvement.
• Find, schedule, and coordinate on-campus recruiting events and activities. Including registering for career fairs, speaker events, and other campus hiring events.
• Coordinate advertising and marketing strategies on campus supporting our brand on campus.
• Aid in projects crucial to the recruiting team including reporting, document creation, and other administrative support as requested.
• Work closely with recruiting staff, hiring managers, and candidates to provide a pleasant candidate and hiring manager experience.
• Collaborate with human resources colleagues and management to optimize staffing processes and the new employee onboarding experience.
• Do what needs to be done.

Company Overview

AKS Engineering & Forestry is a locally owned multi-discipline engineering consulting firm focused on developing infrastructure for private and public clients throughout the Pacific Northwest. Remaining true to our values and diligently maintaining our focus on quality enables our staff to thrive and grow. With six offices and over 26 years in business, AKS is a well-respected and trusted resource to a broad portfolio of clients providing a unique and diverse combination of services.

     - Civil Engineering                              - Land, Aerial, and Hydrographic Surveying
     - Land Use Planning                           - Landscape Architecture
     - Forestry/Forest Engineering           - Arboriculture
     - Natural Resources                            - Water Resources
     - Construction Support Services        - GIS

Culture

AKS is recognized annually as one of the Top Workplaces in Oregon and Washington. With a reputation built on personal responsibility, straight answers, practical solutions, and client and employee service, AKS has become a highly sought-after place to work. We care deeply about building long-term relationships at all levels of our organization and look for opportunities to share meals together every week, go on teambuilding adventures, make team site visits, and host events that bring our people and clients together.

We are organized around multidisciplinary teams that follow a project from conception through construction. We function as one team, one company, one community, and empower our employees to deliver their best work to evolve, grow, and succeed.

Benefits:

AKS proudly offers a comprehensive benefits package including medical, dental, vision, immediately vested 401k matching, and additional benefits and special perks. Including:

Opportunities for personal and professional development, mentorship, advancement, and training.

• Collaborative team environment, fun atmosphere, all staff, and team events.
• Security working for an established, reputable, stable, and successful company.
• Regular lunches and staff events to encourage staff to spend unstructured time together.
• Flexible work schedule, vacations, and time off.

Visit our website for more information on the work we do, and all that AKS offers.

Powered by JazzHR

mSCJ2Vx7wv