Address
Form of workSalary: $31.79 - $49.33 Hourly
Location : Harry Reid International Airport - Las Vegas, NV
Job Type: Full-Time
Job Number: 23-5225A
Department: Director's Office
Division: Community Affairs
Opening Date: 11/14/2023
Closing Date: 12/5/2023 5:01 PM Pacific
FLSA: Exempt
ABOUT THE POSITION
THE POSTING DATE FOR THIS RECRUITMENT HAS BEEN CHANGED AND IS NOW REFLECTED IN THE JOB ANNOUNCEMENT.
The Clark County Department of Aviation is seeking qualified candidates to apply for the Records Program Administrator position. This position is responsible for significant department-wide coordination of records management implementation and/or administration, including developing, maintaining, and issuing policies, standards, guidelines, and procedures for managing records in all media throughout the department. Further, this position oversees off-site storage and monitors internal compliance with retention schedules and external compliance with any agency, State, or Federal laws and standards.
This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.
Note: This classification is designated exempt under the Fair Labor Standards Act (FLSA), and is therefore, not eligible for overtime.
Note: This position is confidential and excluded from membership in the union.
Human Resources reserves the right to call only the most qualified applicants to the selection process.
MINIMUM REQUIREMENTS
Education & Experience:
Bachelor's degree in Business, Public Administration, Archives Administration, Records Management or closely related field. Two years of professional level administrative experience which has included experience with document imaging and records tracking and/or records management or closely related experience as an administrative program lead. Administrative experience in a field related to the work may be substituted for the degree on a year-for-year basis to a maximum of two years. An appropriate advanced degree is desirable.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Working Conditions: Attend meetings outside of normal working hours.
Licensing and Certification: Possession of a valid Nevada Class C Driver's License at time of hire. Certified Records Manager (CRM) designation desirable.
Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.
Residency Requirement: Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor vehicle registration and drivers' license laws within 90 days of employment.
Background Check: Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted a security badge as mandated by the Transportation Security Administration. Note: all prospective hires must present two original government issued ID's upon acceptance of job offer. Examples of acceptable ID's include a Passport, Driver's License or DMV issued ID, birth certificate, Social Security card, Voter Registration card, school issued ID with picture, etc.
PHYSICAL DEMANDS
Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a VDT screen; and hearing and speech to communicate in person or over the telephone. Must be capable of travel to various work sites and/or other County locations. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
EXAMPLES OF DUTIES
Coordinates records management functions for the department, including records systems management, active and inactive records storage and maintenance, records destruction, document imaging system policies and procedures, and disaster preparedness program development. Provides input into departmental goals, objectives and budget development for records management. Recommends changes to existing policies, procedures and technology solutions; develops new policies and procedures and ensures all guidelines are kept current. Interprets federal, state, and local regulations relating to records retention and destruction requirements and ensures compliance. Assures records integrity and data security measures are in place and enforced in all records media formats. Performs research, conducts studies and surveys, including technical analysis and report preparation. Coordinates divisional compliance with records management policies and procedures and provides direction in establishing records access security levels. Accesses, processes and manages safety sensitive and confidential documents. Maintains records management classification scheme, retention and destruction schedules; coordinates records destruction review process. Develops records management training materials; provides training to designated division staff. Monitors department records management program efficiency; makes recommendations regarding user practices to improve performance.
Join the Clark County Department of Aviation Family where we offer a comprehensive benefits package that includes:Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) - eligible first of the month following 15 days of employment Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: Other leave options Wide Variety of Voluntary Benefits that include Employee Assistance Program Onsite Fitness Center The Department of Aviation, a department of Clark County, is an affirmative action/equal opportunity employer Community Volunteer Opportunities Comprehensive training program Wellness program
01
The following questions 1-5 will be used to assist in determining if candidates meet the minimum qualifications.
Which describes your highest level of education?
02
If you indicated "Other" in Question 1, please list what major your degree was in. If this does not apply, type N/A.
03
Please indicate the major of your degree that best qualifies you for this position.
04
Do you currently hold a valid driver's license?
05
Indicate your full-time professional level administrative experience which has included experience with document imaging, records tracking and/or records management, or closely related experience as an administrative program lead.
06
The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.
I understand that:
A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)
B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;
C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;
D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;
E) Assessment scores may be used to consider applicants for the selection process;
F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
07
Indicate your full-time professional experience in records management.
08
Indicate your full-time professional experience preparing responses to records requests.
09
Indicate your full-time professional experiencing researching, interpreting, and applying laws, regulations, statutes and codes affecting/related to records management.
10
Indicate your full-time professional experience working in a confidential environment.
11
Indicate your full-time professional experience working in an adaptable working environment.
12
Indicate your full-time professional experience developing, maintaining and issuing policies, guidelines and procedures.
13
Please list the employer(s) on your application where your experience was obtained in questions 7-12. Type N/A if you have no related experience. See Template Below.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
14
Indicate your full-time professional experience communicating with executive management.
15
Indicate your full-time professional experience managing multiple high-level tasks simultaneously.
16
Indicate your full-time professional experience using Microsoft Excel.
17
Indicate your full-time professional experience developing training materials.
18
Please list the employer(s) on your application where your experience was obtained in questions 14-17. Type N/A if you have no related experience. See Template Below.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
Required Question
Location : Harry Reid International Airport - Las Vegas, NV
Job Type: Full-Time
Job Number: 23-5225A
Department: Director's Office
Division: Community Affairs
Opening Date: 11/14/2023
Closing Date: 12/5/2023 5:01 PM Pacific
FLSA: Exempt
ABOUT THE POSITION
THE POSTING DATE FOR THIS RECRUITMENT HAS BEEN CHANGED AND IS NOW REFLECTED IN THE JOB ANNOUNCEMENT.
The Clark County Department of Aviation is seeking qualified candidates to apply for the Records Program Administrator position. This position is responsible for significant department-wide coordination of records management implementation and/or administration, including developing, maintaining, and issuing policies, standards, guidelines, and procedures for managing records in all media throughout the department. Further, this position oversees off-site storage and monitors internal compliance with retention schedules and external compliance with any agency, State, or Federal laws and standards.
This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.
Note: This classification is designated exempt under the Fair Labor Standards Act (FLSA), and is therefore, not eligible for overtime.
Note: This position is confidential and excluded from membership in the union.
Human Resources reserves the right to call only the most qualified applicants to the selection process.
MINIMUM REQUIREMENTS
Education & Experience:
Bachelor's degree in Business, Public Administration, Archives Administration, Records Management or closely related field. Two years of professional level administrative experience which has included experience with document imaging and records tracking and/or records management or closely related experience as an administrative program lead. Administrative experience in a field related to the work may be substituted for the degree on a year-for-year basis to a maximum of two years. An appropriate advanced degree is desirable.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Working Conditions: Attend meetings outside of normal working hours.
Licensing and Certification: Possession of a valid Nevada Class C Driver's License at time of hire. Certified Records Manager (CRM) designation desirable.
Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.
Residency Requirement: Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor vehicle registration and drivers' license laws within 90 days of employment.
Background Check: Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted a security badge as mandated by the Transportation Security Administration. Note: all prospective hires must present two original government issued ID's upon acceptance of job offer. Examples of acceptable ID's include a Passport, Driver's License or DMV issued ID, birth certificate, Social Security card, Voter Registration card, school issued ID with picture, etc.
PHYSICAL DEMANDS
Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a VDT screen; and hearing and speech to communicate in person or over the telephone. Must be capable of travel to various work sites and/or other County locations. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
EXAMPLES OF DUTIES
Coordinates records management functions for the department, including records systems management, active and inactive records storage and maintenance, records destruction, document imaging system policies and procedures, and disaster preparedness program development. Provides input into departmental goals, objectives and budget development for records management. Recommends changes to existing policies, procedures and technology solutions; develops new policies and procedures and ensures all guidelines are kept current. Interprets federal, state, and local regulations relating to records retention and destruction requirements and ensures compliance. Assures records integrity and data security measures are in place and enforced in all records media formats. Performs research, conducts studies and surveys, including technical analysis and report preparation. Coordinates divisional compliance with records management policies and procedures and provides direction in establishing records access security levels. Accesses, processes and manages safety sensitive and confidential documents. Maintains records management classification scheme, retention and destruction schedules; coordinates records destruction review process. Develops records management training materials; provides training to designated division staff. Monitors department records management program efficiency; makes recommendations regarding user practices to improve performance.
Join the Clark County Department of Aviation Family where we offer a comprehensive benefits package that includes:
- Alternative Work Schedules
- More Money in Your Pocket
- 100% Employer Paid Defined Benefit Retirement
- No Social Security Deduction
- No State Income Taxes
- - Employer pays 90% of premium
- Pharmacy Benefits (30, 90-day retail or mail order fills)
- 24/7 Telephone Advice Nurse - no employee cost
- Teledoc, Doctoroo, and Dispatch Health
- 12 Paid Holidays plus a Floating Birthday Holiday
- Paid Vacation Leave
- Paid Sick Leave
- Holiday Leave
- Catastrophic Leave
- Parental Leave - Up to 90 days
- Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.
- Trustmark - Permanent Life Insurance benefits and long-term care.
- Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance
- TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available
- Morgan Stanley - Deferred Compensation Plan
01
The following questions 1-5 will be used to assist in determining if candidates meet the minimum qualifications.
Which describes your highest level of education?
- Some High School
- High School Diploma or GED
- Trade School or Technical Degree
- Some College (1-29 semester credits)
- Some College (30-59 semester credits)
- Some College (60-89 semester credits)
- Some College (90-120+ semester credits)
- Associate's Degree
- Bachelor's Degree
- Master's Degree or higher
- None of the above
02
If you indicated "Other" in Question 1, please list what major your degree was in. If this does not apply, type N/A.
03
Please indicate the major of your degree that best qualifies you for this position.
- Business
- Public Administration
- Archives Administration
- Records Management
- Other
- Not Applicable
04
Do you currently hold a valid driver's license?
- Yes, I currently hold a valid Nevada driver's license.
- Yes, I currently hold a valid driver's license from another state.
- No, I do not currently hold a valid driver's license.
05
Indicate your full-time professional level administrative experience which has included experience with document imaging, records tracking and/or records management, or closely related experience as an administrative program lead.
- No Experience
- 1 year
- 2 years
- 3 years
- 4 years
- 5 years
- 6 years
- 7 years
- More than 7 years
06
The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.
I understand that:
A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)
B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;
C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;
D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;
E) Assessment scores may be used to consider applicants for the selection process;
F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.
- I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "education" and "work history" sections details on my application and that scoring appeals will not be allowed for this recruitment.
07
Indicate your full-time professional experience in records management.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
08
Indicate your full-time professional experience preparing responses to records requests.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
09
Indicate your full-time professional experiencing researching, interpreting, and applying laws, regulations, statutes and codes affecting/related to records management.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
10
Indicate your full-time professional experience working in a confidential environment.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
11
Indicate your full-time professional experience working in an adaptable working environment.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
12
Indicate your full-time professional experience developing, maintaining and issuing policies, guidelines and procedures.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
13
Please list the employer(s) on your application where your experience was obtained in questions 7-12. Type N/A if you have no related experience. See Template Below.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
14
Indicate your full-time professional experience communicating with executive management.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
15
Indicate your full-time professional experience managing multiple high-level tasks simultaneously.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
16
Indicate your full-time professional experience using Microsoft Excel.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
17
Indicate your full-time professional experience developing training materials.
- No Experience
- Less than 2 years
- 2 to 4 years
- 4 to 6 years
- More than 6 years
18
Please list the employer(s) on your application where your experience was obtained in questions 14-17. Type N/A if you have no related experience. See Template Below.
Employer Name:
Job Title:
Hours Worked Per Week:
Dates of Employment:
Required Question
