Recorder Administrator

Salary: $61,484.80 - $67,870.40 Annually
Location : Adel, IA
Job Type: Full-Time
Job Number: DC00691
Department: Recorder
Division: Recorder
Opening Date: 11/14/2023
Closing Date: 11/28/2023 4:30 PM Central
Job Description
This position is responsible for supervising and participating in the recording of real estate and other documents.
Job Duties

• Supervises the day-to-day operations of the office, including the activities of assigned personnel.
• Processes electronic filings and filings by mail; reviews for accuracy and completeness; ensures the payment of proper fees; index names and related documents.
• Processes abstractor filings.
• Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
• Researches and locates vital records as requested.
• Processes boat, ATV, snowmobile, and hunting and fishing licenses.
• Processes and records declaration of values.
• Assists Recorder with monthly reports.
• Saves documents to abstracts.
• Trains, assigns, directs, supervises, evaluates, and disciplines personnel.
• Performs related duties.

Qualifications
EDUCATION/EXPERIENCE

• High School Diploma, or equivalent.; Bachelor's Degree preferred.
• One to three years of experience in clerical office work involving supervision and management of staff.

KNOWLEDGE/SKILLS/ABILITIES

• Knowledge of modern office practices and procedures.
• Knowledge of county and departmental policies and procedures.
• Knowledge of computers and job-related software programs, which includes proficiency in Microsoft Office products (Excel, Outlook, Word).
• Skill in prioritizing and organizing work.
• Skill in the management and supervision of personnel.
• Skill in the provision of customer service.
• Skill in the maintenance of files and records.
• Skill in oral and written communication.

Supplemental Information
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table. The employee occasionally lifts light and heavy objects.
• The work is typically performed in an office.

The above statements are intended to describe the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Dallas County is an Equal Opportunity Employer.
Women, minorities and persons with disabilities are encouraged to apply.
Full-time employees are defined as those that are regularly scheduled to work at least 40 hours per week. Full-time employees are eligible for benefits at the 1st of the month following their first 30 days as a Dallas County employee, unless otherwise noted.

• Health benefits {medical, dental, vision} are offered as a complete health insurance package; however, employees may choose to accept dental and/or vision coverage only for an alternate monthly rate
  • Complete package: Single plan- $25.83/month; Family plan- $245.96/month
  • Dental only: Single plan - $0 (premium covered by the County); Family plan- $27.40/month
  • Vision: Single plan - $0 (premium covered by the County); Family plan - $10.58/month

Participation in the IPERS retirement plan, beginning the first day of employment

Long Term Disability which covers 66.66% of the employee's monthly salary after a 120 day waiting period - Premium fully paid by the County

Voluntary Short Term Liability - Premium fully paid by the employee

Term Life Insurance policy of $50,000 for the employee - Premium fully paid by the County

Supplemental Term Life Insurance available for the employee and eligible dependents - Premium paid fully by the employee

Flex Spending Account (pre-tax) - Premium paid by employee. Medical: $2750/year limit; Dependent Care: $5000/year limit

11 paid holidays per year

1 floating holiday per year

Vacation time - Regular, full-time Department Heads/Elected Officials starting at 4.62 hours/pay period (120 hours/year); Regular, full-time employee accrual starting at 3.08 hours/pay period (80 hours/year; Regular, full-time, 24 or 48 hour shift EMS employee accrual starting at 2.31 hours/pay period (60 hours/year)

Sick time - Regular, full-time employee accrual at 5.54 hours/pay period (144 hours/year); Regular, full-time, 24 or 48 hour shift EMS employee accrual at 7.75 hours/pay period (201.6 hours/year)

Employee Assistance Program - Premium fully paid by the County

AFLAC Supplemental Policies - Premium fully paid by the employee

County sponsored insurance premiums are pre-tax withholdings.
Part time workers do not qualify for insurance unless necessary qualifications are met, however, part-time employees may qualify for IPERS.