Receptionist/Secretary

Summary: We are seeking a Receptionist/Secretary to perform various office duties

Job Title:Receptionist/Secretary

Location: Poughkeepsie, NY 12603

Target Work Schedule: Monday to Friday 8:30AM-5:00PM

Target Duration/End Date: March 2025

Description of Roles and Responsibilities:

· Handling folders physically (lifting and placing them in file cabinets)

· Filing (both physical filing and electronic records filing)

· Data entry

· Updating/managing daily and weekly payment logs and spreadsheets

· Emailing, scanning and faxing duties

· Reception desk coverage

· Processing mail

· Reviewing payment requests and supporting documentation

· Processing payments to vendors for the District Office

· Corresponding with and answering vendor questions

Mandatory/Minimum Qualification, Skills, Experience Requirements:

Associate or Bachelor's degree preferred. And at least three years’ experience in an office environment providing program support or administrative assistance for multiple staff with varying job responsibilities

Qualification, Skills, Experience Requirements:

· Highly proficient in the use of Microsoft Office, including Word and Excel

· Excellent organizational, interpersonal, customer service and written communications, in addition must be comfortable. answering and responding to telephone calls and inquiries in a professional manner

· Ability to work as part of a team and independently

· Ability to deal with multiple priorities and competing deadlines

· Attention to detail is a must

· Answering switchboard- transferring calls & providing information

· Using Zoom, Microsoft Teams, and other platforms for providing virtual services. Managing multiple tasks

· Ability to meet required timelines and prioritize duties to meet those timelines

· Ability to monitor vendor accounts and process payments/cancellation of payments in a timely fashion

· Ability to learn specific computer programs

(Resume must stand alone in demonstrating qualifications and experience)

Other Notes:

1. Resume must stand alone in demonstrating qualifications and experience

2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply

3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider

4. We encourage you to complete the Skills Tests to demonstrate your skills

5. Where required, consider submitting proof of licensure with your application

6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application

7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information

8. Your application must have your full legal name and current contact information

9. There may be cases where the hiring team requires two or more professional references with application

10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners

(Ref#:DO2024)

Why work with us:

At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions

About us:

We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm

Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work

We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project

Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you

About our Benefits Program

All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:

· Health insurance

· Dental Insurance

· Vision Insurance

· Paid Time Off

· 401(k) Plan

· Disability

· Life insurance

Donia LLC is an equal opportunity employer

Job Types: Full-time, Temporary, Contract

Pay: $17.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2?

Work Location: In person