Address
Form of workJob Description
Essential Job Duties:
Receptionist/Hospitality duties:
- Greeting guests and provide general hospitality services
- Answer multi-line telephone system
- Conference room preparation for meetings (and clean up)
- Ordering food/beverages for meetings
- Break room and coffee station (set up and breakdown)
- Retrieve, open, stamp and distribute mail; drop outgoing mail at end of day
- Arrange for outgoing overnight packages and drop at end of day
- Stock paper in each photocopier at the beginning of the day
- Forward faxes to attorneys and legal assistants
- Maintain primary calendar at front desk
- Provide support to office manager for routine administrative tasks
- Provide secretarial assistance (during absences and overload periods)
- Track inventory and stock incoming supplies
Records duties:
- Organize, record, index and store material and files relating to attorney notes, correspondence, memoranda, pleadings, discovery and other documents
- Maintain existing files and create new files using RM software (Interwoven) as needed
- Re-shelve files in file areas as needed
All other duties as assigned:
- Stellar attendance and punctuality
Qualifications/Requirements:
- Ability to type 60 wpm
- Interpersonal skills to communicate verbally, in writing and by telephone in a professional manner with clients, attorneys, vendors and staff
- Ability to operate office equipment such as computer, transcription equipment, fax machine and advance functions on photocopiers
- Proficiency in Word and Outlook, and familiarity with document management systems
- Proficiency in transcribing attorney dictation
- Proficiency in use of standard office equipment
- Possession of valid California driver license
- Ability to represent the firm in a positive and businesslike manner
- Organized, hardworking and willing to help
Physical Demands:
- Lifting of heavy boxes including client files, overnight packages, etc. (approximately 20 pounds)
- Stand/walk frequently
- See well enough to read/compose reports and use computer and other technology
- Hear well enough to communicate with clients, co-workers and outside vendors
- Stoop, kneel, and climb small step stool
- Use fine finger manipulation including writing, typing and using the phone system
- Be able to drive motor vehicle
Work Environment:
- Quiet professional office environment
Hourly Range: $20 - $22
