Receptionist

We are seeking to hire a Receptionist to join us. The Receptionist will be responsible for a wide range of day-to-day administration requirements to ensure a functional and efficient office environment. The Receptionist will support operations, accounting, human resources, and provide general administrative assistance to the project sites when necessary.

Responsibilities:

• Ability to work independently as well as a member of a team
• Professional interaction with all levels of staff within the organization from the
• Front line to senior executives
• Exhibits a polite and professional manner at all times
• Handles monthly posting of accounts payable invoices
• Meets and greets all visitors in a positive, friendly manner
• Provides primary phone support, answering all incoming calls and queries and transferring to appropriate parties
• Preparing, organizing and storing information in paper and digital form
• Establishes and maintains accounts with local suppliers for miscellaneous ítems for the office
• Notifies company personnel of visitor arrival.
• Directs visitors by maintaining employee and department directories.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

Requirements

• At least 1-2 years’ experience as an Office Administrator
• Proficiency in MS Office 365 (Word, Outlook, Excel, PowerPoint, and Teams)
• Advanced knowledge of construction practices and contract documentation
• Superior written and verbal communication skills (preparation and proofreading of documents)
• Ability to show discretion with confidential and/or personal material
• Telephone Skills and Organization
• Customer Focus

 Bonus Points:

Dental Insurance

Disability Insurance

Health Insurance

Flexible Spending Account