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SalarySheppard, Mullin, Richter & Hampton LLP, a global Am Law 50 firm, is seeking an experienced Real Estate Manager.
We prefer candidates who can work from our Downtown Los Angeles, Century City, Orange County, Downtown San Diego, Del Mar, Silicon Valley, or San Francisco office but will consider candidates who can work from one of our other offices.
The other offices we are considering are Chicago, Dallas, or Houston. There is only one opening.
We prefer candidates who can work from our Downtown Los Angeles, Century City, Orange County, Downtown San Diego, Del Mar, Silicon Valley, or San Francisco office but will consider candidates who can work from one of our other offices.
The other offices we are considering are Chicago, Dallas, or Houston. There is only one opening.
The Real Estate Manager is responsible for effectively managing all aspects of the Firm’s Real Estate Offices and Facilities. Acting as the primary liaison for the firm to the property managers, this position manages project assignments and workload distribution to ensure exceptional support for both internal and external client support. Key responsibilities include driving the Firm’s strategic direction, managing office locations, lease interpretation, construction management and review, and sustainability tracking for all locations.
The Real Estate Manager position reports to the Chief Administrative Officer.
Primary Responsibilities, Expectations, and Essential Functions of the Job
Key management and administrative responsibilities include:
The Real Estate Manager position reports to the Chief Administrative Officer.
Primary Responsibilities, Expectations, and Essential Functions of the Job
Key management and administrative responsibilities include:
- Review all lease agreements, coordinate with the Company’s legal and ops teams, as well as outside brokers, to negotiate and secure sound leases with terms that are advantageous to the Company.
- Work directly with brokers to evaluate potential commercial Real Estate opportunities and communicating with the team and vendors as needed.
- Create presentations with light graphic design using templates from the Microsoft Office Suite.
- Ensuring company files are organized and up to date.
- Respond to specific office needs, ensuring that administrative and building technical staff resolve problems promptly in compliance with policies, procedures, regulations and contractual obligations and standards.
- Ensure periodic office inspections and recommend alterations, maintenance and reconditioning as needed. Contract for and oversee vendor services.
- Review rent, expenses, and legal notices per lease requirements
- Manage/oversee lease renewals and relocations.
- Coordinate with building managers with any specific office location needs.
- Coordinate with third party sustainability vendor to meet company regulations.
- Responsible for organizing and preparing documentation for meetings of the Company’s executive committee.
- Continually enhance Real Estate processes and identify savings when possible.
- Review, analyze, and interpret monthly financial and statistical reports to ensure alignment with the financial strategic goals of the Firm.
Key culture and engagement responsibilities include:
- Foster and encourage a positive environment.
- Communicate effectively, professionally, and timely with clients and all Firm personnel.
- Contribute to the overall success of the organization by modeling leadership that influences team members to do their best. This involves creating a supportive work environment, providing clear and timely feedback, and having the ability and willingness to directly assist Firm leadership and all team members with achieving their goals as needs arise.
- Provide excellent client service internally within the Firm and externally to all.
Essential Job Functions:
The following are essential functions and competencies required to be successful in this position:
- People Management
The ability to manage people effectively, cultivate and sustain positive relationships, and collaborate with team members towards shared objectives.
- Leadership
Ability to motivate a group of people to act towards achieving a common goal.
- Critical Thinker
The ability to gather relevant information, interpret and evaluate the data, and make informed decisions. Develop sound, practical solutions and make timely decisions; provide creative solutions to difficult issues.
- Effective Communicator (Written and Oral)
The ability to communicate clearly and coherently both verbally and in writing. Actively listening to interpret information and adapting communication to suit particular situations and audience needs. Must be able to communicate complex information and ideas effectively and efficiently to team members at all levels of the firm.
- Strong Interpersonal Skills
The ability to develop and maintain relationships with others, and to work with others toward a common goal by working cooperatively, developing positive relationships, and providing information and assistance willingly.
- Detail-Oriented
The ability to develop and apply comprehensive planning and organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently.
- Proactive
The ability to see opportunities to make improvements and independently choose strategies to achieve them; envision new and innovative possibilities and act on them independently and or make the appropriate recommendations to achieve benefits.
- Manages Change
The ability to change directions quickly as workflow needs change, and to respond with flexibility to a changing work environment.
- Strong Decision-Making/Judgment Skills
The ability to independently formulate sound decisions and select an effective course of action using available information.
- Employee Coaching and Development Skills
The ability to coach and develop employee capabilities that align with firm strategies as well as employee career aspirations and goals.
- Conflict Management Skills
The ability to mediate conflict between individuals and groups and find common ground and obtain cooperation with minimum noise.
- Strong Computer Skills
The ability to understand and effectively use the technologies provided; use initiative to apply technologies to new contexts.
- Technical Capacity
Possess special and practical knowledge of Relativity, NetDocuments, Microsoft Office Suite of Programs, Adobe Acrobat, Zoom/Microsoft Teams, Avaya (or similar), case management software, and legal research tools.
Supervisory Responsibilities:
This position does not supervise others. However, it is responsible for the management of all office locations firm wide.
Qualifications and Experience
Required Qualifications:
This position does not supervise others. However, it is responsible for the management of all office locations firm wide.
Qualifications and Experience
Required Qualifications:
- Minimum of 5 years of corporate Real Estate experience and oversight of corporate facilities.
- Strong knowledge of lease administration.
- Excellent leadership, communication, and interpersonal skills.
- Ability to multitask, prioritize assignments, and meet deadlines in a fast-paced environment.
- Excellent administrative and organizational skills with proven ability to produce results and meet deadlines.
- Ability to interact and communicate with all levels of professionals, management and staff, demonstrating the ability to elicit cooperation, teamwork and service in a fast-paced environment.
- Fundamental knowledge and experience in regard to construction and facilities management.
- Ability to identify issues, develop recommendations, and implement solutions.
Education
Required: Bachelor’s Degree
License and Certification
Preferred: Real Estate License
Computer/Software Knowledge
Required: Proficiency in legal research tools, case management software, and Microsoft Office Suite of Programs.
Work Environment
- The current Firm policy is hybrid–working in the office a minimum of 3 days per week (subject to change).
- After-hours and weekend work will be required on occasion as the workload requires.
Travel Requirements
Up to 10%. Minimal domestic travel is required for meetings, retreats, and conferences (as needed).
California: The salary range for this position is $130,000 to $170,000 per year.
Req. #2024-3134
#LI-CW1 #LI-Hybrid #LI-Midsenior #LI-Fulltime
We will consider qualified applicants with criminal histories in a manner consistent with all applicable federal, state, and local laws, including the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative for Hiring Ordinance.
Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
