R&D Operations/Admin Support

2 Circle is a small, veteran-owned consulting firm that recognizes the value of employees first and is committed to ensuring a healthy life/work balance. We provide specialized customer-focused system engineering, requirements definition, operational analysis, technology development, and program management support to Department of Defense requirements staffs, acquisition communities, S&T organizations, and commercial partners to solve mission-critical problems.

Our firm leverages a strong tradition of exceptional service to our customers. Our reputation and experience are critical to our success and is, therefore, the center of our focus. We maintain a competitive advantage by hiring the most qualified and relevant individuals, leveraging the ability to operate in multi-level security environments, providing unmitigated exceptional quality of product, and keeping our cost structure below competing entities. 2 Circle has a commitment to excellence that enables best of breed products.

Job Summary

Come join our exemplary Ops/Admin team! You will report to the 2 Circle Vice President of Operations (Ops)/Administrative (Admin) Support performing the functions of the Ops and Admin Support Lead for engineering and research personnel that support the Defense Advanced Research Projects Agency (DARPA) in the Strategic Technologiy Solutions Department. This is a full time position providing operations support in the form of administrative, security, financial and contracting tasks to our growing veteran-owned consulting firm.

This is an indirect staff position requiring flexibility and functional diversity to support division VPs and Directors. The Ops Support Lead functions include assisting the VP of Operations/Admin Support in administrative and management tasks, ensuring the group is in compliance with contract provisions, and maintaining efficient operation of the division within the constraints of the corporate budget. This individual will work with and support personnel in the Scientific Engineering, Research and Development, Business Financial Management and Academia communities and will also need the required skills for technical writing. reviewing, editing, and assisting with the development of formal documents for submission to the government/customer.

Success in this position will require a broad scope of functions and an ability to balance multiple tasks with competing time schedules. Although there will be an expected level of responsiveness and availability, there is also an opportunity to weave these tasks into a schedule that allows personal flexibility. This individual must be able to work independently to prioritize and manage tasks accurately and on time-based on the direction provided by the VP Ops/Admin Support.

Essential Job Functions

• Review and understand contract requirements for the division and assist and advise managers with tracking, reporting, and compliance.
• Update monthly labor and travel spreadsheets and ensure timely submission of monthly contractual requirements as directed.
• Maintain awareness of security requirements for division personnel and ensure documentation is accurate and submitted on timely basis.
• Support contract execution with technical writing/editing for customer products that are compliant with format, content, and schedule requirements.
• Coordinate communications inside the division and across the company to ensure smooth and efficient coordination of resources in support of the mission and requirements.
• Ability to communicate effectively with leadership and customers as appropriate in support of contract required policy and procedures.
• Manage formal Travel Requests to include approvals, expenses, funding, and invoicing.
• Monitor project funding; maintain awareness of current status and future needs.
• Live and Virtual team meeting scheduling, management and execution.
• Ability to focus and work independently in a remote setting.

Qualifications

• Bachelor’s or Associate’s degree – either a major in or 24 semester equivalent hours in any of the following fields: accounting, business, law, contracts, purchasing, office administration or management, industrial management. Work experience may be considered as a substitute for the degree requirement.
• Five (5) years of experience related to contract management/administration and technical writing. Experience working in R&D and/or Engineering related organizations preferred, but not required. and
• Previous experience and or understanding of government organization, policy and contracting.
• Proficient with Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Superior attention to details.
• Efficient and accurate work output.
• Good communication and writing skills.
• Must be a self-starter, able to take initiative, work independently and recognize management issues that need to be elevated.
• Must be able to multi-task and maintain deadline punctuality during pressurized situations.
• Active Secret (or higher) Security Clearance desired.

People first!

Others say it. At 2 Circle, we live it every day. We are a small business with a small business atmosphere and culture. However, 2 Circle is a rare jewel in the small business world in that we have a Fortune 500 admin and support program. At 2 Circle, you will find best-of-breed practices in place, and none of the headaches associated with admin and support found in most start-ups and small businesses. This investment in support of our people ensures they can focus their efforts at work on the customer and their time at home on their families.

2 Circle, Inc is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact the 2 Circle, Inc. hiring manager.