Purchasing System Administrator (System/Application Analyst)

***Available for Telecommute***

 

OHSU is Oregon’s only public academic health center. We are a system of hospitals and clinics across Oregon and southwest Washington. We are an institution of higher learning, with schools of medicine, nursing, pharmacy, dentistry and public health – and with a network of campuses and partners throughout Oregon. We are a national research hub, with thousands of scientists developing lifesaving therapies and deeper understanding. We are a statewide economic engine and Portland’s largest employer. And as a public organization, we provide services for the most vulnerable Oregonians, and outreach to improve health in communities across the state.

 

The Operations Support department provides support services internally to OHSU central services departments, including systems support, financial support, and project management support. The Purchasing System Administrator supports the Oracle Procurement module for all OHSU mission areas and works closely with Supply Chain and logistics, Accounts Payable, the Information Technology Group, external procurement partners, and all OHSU departments as needed.

Oracle Purchasing Module Team Lead:

• Acts as the OHSU-wide team lead for the Oracle Purchasing module. Provides Purchasing module expertise and assistance across campus. Resolves Oracle purchasing module issues. Tests Oracle purchasing module, as part of an integrated Oracle testing team, during Oracle upgrades, patch implementations and system customizations.
• Schedules and coordinates user testing activities. Develops appropriate test scripts, and tracks open issues. Approves and rejects application changes to existing systems production environment. Assures that required system maintenance activities including procedural development, automated POs and uploads, and approving systems access are performed on a timely basis.
• Develops reports to monitor system use, audit data integrity, and identify opportunities for systems optimization. Perform and request resources to support system trouble-shooting efforts as necessary. Serve as liaison representing Purchasing and Contracting systems to buyers, requisition preparers, trainers, and other key stakeholders.
• Maintains close communications with the ITG PO Business analyst, Logistics Systems Analysts and Inventory Team Lead. Maintains in-depth familiarity with functional purchasing processes, issues and stakeholders including, buyers, preparers, approvers, Oracle System Admins, trainers, AP staff and Suppliers. Function as an “Oracle Help Desk” representative to help with all matters pertaining to the Oracle Purchasing module. Management of the Purchasing Knowledge Library on Sharepoint. Daily, weekly & monthly monitoring of Oracle processes using PL/SQL Developer queries. Familiarity with our prime distributors website to verify receipt of POs.

E-Commerce:

• Develops, drives, maintains and implements a comprehensive ongoing E-Commerce strategy for OHSU and communicates progress. Evaluates new E-Commerce tools and technologies to make recommendations for improvements and/or upgrades. Promotes EDI transaction development and use.
• Coordinates the rollout of EDI Transmission projects with key suppliers and our EDI host provider. Work with our EDI host provider to develop and deploy vendor punchouts to key suppliers. Troubleshoots e-Commerce issues. Familiarity with the GS1 Data Hub which includes the maintenance of Global Locations Numbers (GLNs) in both Oracle and our EDI host providers databases.

Liaison between Purchasing and Accounts Payable:

• Familiarity with the Oracle invoice process and how to troubleshoot invoice holds. This includes the management of a BOT process (automated process that emails vendors to get copies of invoices). Managing the inventory 2118 process (PO lines received not fully billed) for all of the inventory areas. Function as an “Oracle Help Desk” representative to help preparers and buyers with invoice issues. 

Development of Strategic Direction:

• Develops, drives, maintains and implements both a short and long term strategic systems plan and vision for the OHSU procurement systems. Analyzes new and existing applications for simplification and enhancement. Meets with end users and stakeholders to determine current and future functional needs.
• Provides recommendations to Management regarding best systems practices and future system implementation plans.
• Actively pursues and investigates best business practices regarding Purchasing and Contracting systems through participation in appropriate professional and system user groups. Stays abreast of new technology; by creating inroads with existing and other new exterior system developers and providers. Creates and delivers presentations to promote Purchasing System projects.
• Analyzes and tracks appropriate ROI opportunities and advocates for Purchasing System development and enhancement projects and resources.

• Master’s degree in computer science, a related field, or a clinical field and two years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR
• Bachelor’s degree in computer science, a related field, or a clinical field and four years work related experience in the information technology field  or a combination of clinical or operational healthcare environments; OR
• Associate’s degree in computer science, a related field, or a clinical field and five years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR
• Six years work related experience in the information technology field or a combination of clinical or operational healthcare environments; OR
• Equivalent combination of education and experience where one year of experience will be substituted for an Associate’s degree and two years of experience will be substituted for a Bachelor’s degree.

Job Related Knowledge, Skills and Abilities:

• Experience with and thorough understanding of OHSU procurement practices and business practices.
• Oracle 12.2 or higher experience
• Orbit and Cognos admin and client experience
• Demonstrates strong computer skills including advanced database development, maintenance, system testing, and E-Commerce technical development.
• Demonstrates project management, documentation, and evaluation skills.
• Demonstrates the ability to work effectively in a rapidly changing systems environment.
• Demonstrates the ability to analyze existing and new systems and provide comprehensive recommendations based on systems industry trends and new develop strategies.
• PL/SQL Developer experience
• Microsoft Productivity Applications, including MS Office, Access, and SQL server, Excel, Visio, and Project.
• Must use tact and diplomacy to maintain effective working relationships.
• Ability to work independently and as part of a team while being collaborative in resolving problems.
• Must have demonstrated excellent customer service skills, both on the phone and in person.
• Must possess energy and drive to coordinate multiple projects simultaneously.
• Knowledge of development life-cycle and production environment procedures.
• Must be able to perform the essential functions of the position with or without accommodation.

Position is teleworking now. Some travel to university campus buildings as required.

 

Pay Range: $44.04 - $60.50 per hour (Commensurate with qualifications, experience and internal equity)

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.