Purchasing Supervisor

We love what we do and what we do is important! We believe that everyone should leave feeling better – this means not just our guests, but also our teammates. Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests. We recognize that every member of the team contributes to the success of the whole hotel. No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest.

If you are a business savvy, accounting-minded, price conscious, intelligent shopper, who is patient, organized and is able to price haggle with different vendors to ensure the best pricing available for the same quality product, then you need to come and work for us!

The Purchasing Supervisor is responsible for handling and overseeing the procurement of all goods and services through appropriate bidding processes to achieve optimum price value while maintaining superior quality consistent with Virgin Hotels’ established control policies and procedures. The Purchasing Supervisor also maintains and organizes the hotel’s storage facilities, ensures proper distribution, and assists in implementation of key controls associated with the procurement and accounting of goods and services.

You will also be required to lead a team, communicate, coordinate, resolve money and supply issues and work well with other teammates, departments, managers and guests. Most of all, we want you to have FUN since you play a huge role in creating that memorable guest experience towards your teammates, customers (external and internal), vendors, etc.!

In helping you understand your role in working for a world class organization, the following is a list of your essential job responsibilities. Please keep in mind that this list is not all inclusive and that you may be asked to perform other job tasks by your supervisors/managers not listed below in the constant quest to provide “out of this world” customer service experience for our guests:

• Approach all encounters with guests and team mates in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Virgin Hotels’ standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• Comply at all times with Virgin Hotels’ standards and regulations to encourage safe and efficient hotel operations.
• Maintain a warm and friendly demeanor at all times.
• Team mates must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow team mates.
• Keep appropriate par stock on all inventories goods. Notify the Director of Finance of any variances or deviation in par stock.
• Ensure that all purchases, requisitions, etc. have proper approvals and all orders are place and received in accordance with Virgin Hotels’ policies and procedures.
• Ensure compliance with federal, state, and local food and beverage storage laws, regulations and codes.
• Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods.
• Participate in the inventory process (monthly, quarterly, and annually).
• Secure competitive bids and maintain appropriate supporting documentation.
• Ensure inventory pricing reflects most current information.
• Review banquet event orders and consult with appropriate management for special requirements.
• Interview, train, supervise and develop Purchasing and/or Receiving staff, including coaching, coaching, counseling and discipline.
• Monitor and prepare financial reports in accordance with Virgin Hotels’ requirements meeting various due dates and deadlines.
• Attend, contribute, and provide periodic training in various meetings to maintain favorable working relationships among team mates and promote maximum morale, productivity, and efficiency.
• Participate in M.O.D. Program.
• Track all price changes.
• Keep Director of Purchasing aware of any unusual occurrences and significant deviations from standards, policies and procedures.
• Attend meetings/trainings as required by management.
• Perform other duties as may be requested by management.

• There will be days where working long hours is required.
• Very heavy work, exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must routinely meet deadlines.
• Must be able to multi task.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by guests and team mates.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.