Address
Form of workJob Description
PURCHASING Task:
Coordinate all activities related to the purchasing of raw materials required for production & Sales.
Reviews Materials requirement and creates Purchase orders in ERP system in timely manner.
Assess inventory reports and order patterns to identify items in need of automatic, recurring ordering using minimum level computer alerts.
Coordinate with Production planner to ensure purchase orders have been placed for all production raw material shortages.
Responsible for locating and establishing sources or alternative sources for critical raw materials.
Follows up with suppliers to confirm delivery, pricing and availability information after PO is place and tracks vendor shipments to ensure they are complete, correct, and on time
Maintain accurate system data, such as bills of material, purchase costs, lead times, etc
Keep Production & sales personnel up to date regarding parts pricing, shipments, stock status or other general inquiries.
Coordinates disposition & return of non-conforming materials to vendor.
INVENTORY Task:
Manage / maintain current inventory by periodically checking inventory of parts in shop.
Implement a Cycle count process or periodic Physical Inventory count process.
Perform frequent spot and partial audit of physical inventory to make sure inventory of critical items are up to inventory standards.
Communicates regularly with production and sales teams on inventory issues.
Works with Production, planner, shipping/Receiving to investigate inventory issues and discrepancies.
ACCOUNTS PAYABLE Task:
Coordinate all activities related organizing and processing of vendor invoices and purchases related to Credit card transactions.
Reconciliation of paperwork i.e matching of Packing list, Receipts against Invoices
Input AP Invoice in ERP system for both vendor invoices and credit card payments and verify chart of accounts and amounts for accuracy.
.Coordinate with Accountant to prep for AP payment check run.
Resolves any purchase orders, invoice, or payment discrepancies.
Ensures credit is received from vendors for outstanding memos and entered into ERP system.
Verifies vendor accounts by reconciling their monthly statements to related transactions to ensure all their invoices have been entered in ERP system.
