Purchasing Clerk III

Company Summary
Become an integral member of a dedicated team focused on improving the quality of life among citizens in southeastern and south-central West Virginia. New River Community and Technical College provides comprehensive, quality higher education, workforce training and community education programs and services. We aspire to make a difference in the communities in which we serve!

We are seeking an enthusiastic professional Purchasing Assistant III who is passionate about cultivating the school's mission and objectives through student instruction, guidance and review in order to ensure successful development of each student.

This position is a full-time position for the Raleigh County campus and will report directly to the Director of Purchasing. The position will work collaboratively with management, faculty and staff within the department and college to serve the best interests of the students.

Job Summary
The Purchasing Assistant II performs a variety of routine to complex clerical and administrative duties related to the procurement of goods and services for a department or unit of an institution.
The Purchasing Assistant II functions as the second of three levels of Purchasing Assistant, responsible for providing a variety of routine to complex clerical and administrative support functions in the area of requisitioning supplies, obtaining bids for services, and preparing and reconciling purchase orders and invoices. Job responsibilities contribute to the accuracy, reliability, and acceptability of processes, services, or functions. Work is closely supervised, with limited opportunity for independent action or decision-making, and consists of tasks that are primarily routine, or well-defined, with specific instructions to achieve standards. Decisions are limited to the application of standardized or accepted practices and errors could result in some costs and inconveniences within the affected area.

Examples of Duties:Distinguishing Characteristics
Performs other funnctions as required or assigned. Also complies with all Policies and Standards.
Summary of Responsibilities:

• Perform Various duties relating to, but not limited to the operation of the college Purchasing Division and its shipping and receiving function.
• Procure college required materials and supplies through various requisition methods or WV State Purchasing Card, including the purchase and pick up of supplies in the local area and deliver internally to respective departments.
• Utilize the WV State Purchasing Cards to make specific payments processed to vendors via telephone and/or internet.
• Maintain appropriate records, P-Card expenditures, conduct routine follow-up to outstanding orders in excess of thirty days and initiate tracer and/or expediting action as needed.
• Enter P-Card transactions in Oasis monthly and file all the P-Card related documentation.
• Review incoming shipments, inspects for damage, verify against pending orders, completes receiving reports, completes internal delivery to departments/individuals, clearing receipt documents to buyers and accounts payable personnel. Prepare and file commodity damage claims as necessary.
• Work with vendors on issues and discrepancies.
• Enter vendor requests (W9 forms) in Oasis and Banner.
• Serve as backup for Accounts Payable.
• Assist with Inventory at all NRCTC locations.
• Assist with Fleet Management
• Maintain employee driver testing logs, maintain mileage logs for each vehicle, communicate with the Turnpike EZ pass Department to ensure all vehicles have transponders.
• Keep records of all state vehicle reservations made by employees online and wall calendar. Must keep all vehicles on file.
• Report vehicle maintenance issues to the Director of Facilities. Responsible for fuel card usage and physical security of fuel cards and PINs.
• Maintain security of vehicle keys and assure only authorized drivers utilize college-owned vehicles.
• Provides fixed asset support including initiating documents of new assets, physical inventory of current assets and related record keeping of assets.
• Other duties as assigned.
• Professional Development
• Compliance training is to be completed routinely and timely.
• Participate in additional professional development opportunities through LinkedIn Learning and professional organization affiliations.

Minimum Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities

• In-depth knowledge of purchasing functions, inventory and supply management systems
• Excellent communication, negotiation and interpersonal skills
• Ability to work with minimal supervision
• Strong organizational skills, a good understanding of sourcing and the ability to maintain vendor relationships

Direct experience with spreadsheet computer applications

Education
High School Diploma required
Associate's Degree preferred
Experience
In addition to the knowledge/education, the following related work experience is typically required, for this position. An equivalent combination of education and recent, related experience may be acceptable.
Two years of Clerical or purchasing experience preferred.
Valid Driver's License is required.

Expectations
Employees are expected to adhere to the Mission, Values and Vision of the College. Each employee's position has attributes that contribute to the achievement of these goals.

Supplemental Information:Mission
New River Community and Technical College provides accessible, affordable, quality education and workforce programs to meet the needs of the region it serves.

Values
Shared values guide New River Community and Technical College in fulfilling its mission. These values influence thoughts, guide decisions, mold policies, and determine courses of action. Our employees are expected to support and enact these values in our daily work.

Community

• Commit to the well-being of others.
• Model behavior that promotes unity.
• Demonstrate commitment to the College's mission.
• Promote a caring and supportive environment.
• Support continuous personal and professional growth.

Integrity

• Practice fairness and honesty.
• Uphold ethical, professional, academic, and financial standards.
• Ensure transparency.
• Be accountable.

Justice

• Respect the freedom and dignity of each individual.
• Respect and promote diversity.
• Promote positive attitudes toward each other.
• Provide equal opportunity for success.
• Prepare students and employees to work in a global and diverse environment.

Service

• Provide service to each other and to the community.
• Be a responsive member of the community.

Scholarship

• Pursue truth, learning and quality scholarship.
• Commit to increasing the knowledge of all individuals associated with the College.
• Foster lifelong learning.
• Maintain high standards in our constant pursuit of excellence.

Vision
New River Community and Technical College improves students’ lives and enriches communities.

Disclaimer
This description does not state or imply that the duties listed are the only duties to be performed by the position incumbent. Justification for information provided in the job description may be requested. Employees are required to follow job-related instructions and perform other job-related activities assigned by their supervisor.

All requirements are subject to possible modification in order to provide a reasonable accommodation to individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, students, other employees, or the general public.

Job Type: Full-time

Pay: $30,000.00 - $35,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Beaver, WV 25813: Relocate before starting work (Required)

Work Location: In person