Publications Coordinator

Job Summary

The Publications Coordinator facilitates coordinating, developing, and producing our organization's industry publications. This position is responsible for documenting standards committee activities and ballots, maintaining standards committee membership rosters, advising on the previously established committee and American National Standards Institute (ANSI) procedures, and providing administrative coordination for the committee’s annual meetings. The Publications Coordinator also manages publication vendors, coordinates contributors and authors, tracks inventory, develops and adheres to budgets, and responds to copyright requests.

Candidate Qualities

We seek an experienced professional to assist in realizing our vision for growth. The following qualities are desirable in the ideal candidate:

• Passion for the organization’s mission and vision

• Creative and innovative thinking

• Strong leadership skills

• Ability to think strategically and plan for the future

• Excellent communication skills, both internal and external

• Proven problem-solving and decision-making proficiency

• Exceptional analytical skills and attention to detail

• Continuous learning and professional development mindset

• Proficient in working collaboratively with diverse teams and stakeholders

• Strong project management skills and ability to manage multiple priorities

• Ability to foster a positive and inclusive work culture

• High level of integrity and ethical standards

• Embraces diversity, equity, and inclusion as core values

• Willingness to embrace new technologies and digital transformation

• Entrepreneurial mindset and willingness to take ownership of their work

Responsibilities & Duties

The following highlights, but does not limit, specific responsibilities and duties of the Publications Coordinator:

• Coordinates with authors and contributors through the publications development process

• Coordinate and schedule standards committee meetings

• Facilitate ballots for membership, standards, procedures, and other committee actions

• Update committee procedures to conform to ANSI's Essential Requirements

• Document official activities and ballots in preparation for ANSI audits

• Provide administrative coordination of committee annual meetings, including preparing the agenda, collecting subcommittee chair reports, preparing the presentation, tracking member participation, providing recommendations for actions on membership, appointing officers and voting in new members, following through on meeting action items, managing the pre-approved budget, and other administrative tasks as needed.

• Advise committee members on conformance to established conventions and procedures

• Collaborate with committee chairs as necessary

• Collect committee consensus body membership applications

• Maintain the committee membership roster

• Coordinate communications with ANSI, including audits, submitting standards document drafts for approval, and requesting Project Initiation Notifications.

• Enacting public review periods for standards drafts

• Track and coordinate standards development timelines

• Provide customer support to the committee website users

• Respond to and track requests for clarification or interpretation of standards

• Register approved standards with the U.S. Copyright Office

• Format and proof publications before print/publication

• Manage reseller relationships, including communication and coordination of publication updates

• Maintain inventory of publications

• Manage publication vendors, including print quotes, reviewing gallery proofs, and coordinating and receiving publication vendor deliveries.

• Prepare the annual publications budget.

• Review and approve copyright requests.

Required Qualifications & Skills

• Strong organizational skills and attention to detail

• Excellent communication skills, both written and verbal

• Proficiency with Microsoft Office Suite and Adobe Acrobat

• Ability to work independently and collaboratively in a team environment

• Capability to successfully manage multiple projects and priorities simultaneously

• Strong problem-solving skills and ability to adapt to changing priorities and deadlines

Preferred Experience

• Experience with administering standard operating procedures

• Minimum of 2-3 years of experience in publication coordination or a related field

• Bachelor's degree in a related field, such as English, Communications, or Business Administration

Physical Demands

This job may require occasional lifting up to 25 pounds and sitting or standing for extended periods. It may also require occasional travel to attend committee meetings, training, or conferences.