Property Operations Manager

The Role: The Property Operations Manager is responsible for administrative, management, and technical tasks related to the daily operation of Pathways leased and owned properties as well as managing Pathways vehicle fleet. The Property Operations Manager will meet organizational goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments. The Property Operations Manager reports to the Director of Property Development.

Property Management of Pathways Leased and Owned Properties

• Project management for maintenance, repairs and remodeling at all Pathways properties.
• Work directly with property owners and managers to resolve issues. Negotiate for needed leasehold improvements.
• Assist the Director of Property Development with project management tasks as assigned
• Write and update annual health and safety plans for all properties.
• Conduct annual emergency drills and safety training.
• Regular inspections of all leased and owned properties.
• Prepare reports by collecting, analyzing and summarizing needed data and trends for annual audits.
• Interface with regulatory/ licensing agencies and local officials for property inspections, managing violations to resolution.
• Responsibility for annual TCR renewal process including applications, site visits and follow up.
• Submit local and state permitting as requested.
• Identify financing opportunities for planned real estate projects identifying appropriate grants and loans.
• Resolves office management issues in an efficient and timely manner using our internal reporting system
• Conduct regular meetings with staff to improve quality assurance in our work spaces.
• Manage utilities and vendor invoice for all properties
• Approve new vendors using Pathways preferred vendor system
• Organize leases and submit monthly office rents including program breakdowns and rent increases.
• Coordinate and manage office moves.
• Assist in capital planning for owned properties
• Conduct and track real estate searches for multiple properties as directed.
• Monitor off-site parking, renewal of parking passes and search for economical parking opportunities.
• Manage security for all Pathways properties.
• Other Duties as assigned

Management of Pathways Fleet

• Track monthly mileage, usage and data. Make recommendations for efficiencies to improve Pathways fleet program
• Support the vehicle lease and termination process, coordinating with leasing agents and finance.
• Annual DMV paperwork including renewals and state inspections for each vehicle.
• Insurance certificates.
• Coordinate and track maintenance and repair with vendors across the state.
• Problem solve staff car issues to resolution in a timely manner
• Report vehicle damages and manage claims.
• Ensure that Rules & Regulations for Pathways vehicle use are properly communicated to staff.
• Coordinate access to Pathways Vehicles while maintaining a high level of security
• Attendance at the annual All Staff and Programmatic Retreats is an expectation of employment with Pathways Vermont, unless excused by the employee’s manager/HR. Retreats are held on workdays, during normal working hours, and are fully paid.
• Other duties as assigned.

Qualifications:

• Property management or real estate experience is preferred
• Knowledge of state and local life safety codes.
• Familiarity with leases.
• Experience working with repair and maintenance contractors.
• Project management experience and/or certificate.
• Business background.
• Strong negotiating skills
• Professionalism
• High level of organization and attention to detail
• Self-starter with excellent problem solving skills
• Able to work independently and as part of a team
• Strong intrapersonal, communication and writing skills
• Competence with google suite, excel and word.
• Patience, creativity, flexibility, compassion and sensitivity to persons with disabilities and other minority populations
• Drivers license and a dependable vehicle required
• Willingness to travel statewide as needed.
• Bachelor's degree or comparable work experience in a related field.
• Willingness to self-reflect, learn, and practice new ways of being in relationships.
• Risk and discomfort tolerance.

• 
  $20 - $23/Hour
• $3000 Hiring Bonus Available*

• Hiring bonus will be paid after successful completion of 60 day introductory period

• 
  Medical, dental and vision insurance
• Long Term Disability/Life Insurance
• Paid Time Off (accrual of 210 hours per year to start)
• 9 Paid Holidays Annually
• 403(b) Retirement Savings Plan
• Employee Assistance Program
• Employee Wellness Reimbursement Program
• Longevity Recognition Rewards
• Access to a wide variety of Pathways facilitated trainings including Intentional Peer Support