Project Secretary

At Encino Rehab Specialists we are looking for a Project Secretary who is able to assist our CEO and Senior Project Manager with scheduling, day to day task, and generating leads.

This position will require adequate typing skills (70+WPM), knowledge of Microsoft Office, excellent customer service skills, bilingual in Spanish and English, punctual and articulate with strong telephone and email etiquette skills, detail-oriented and highly organized.

Responsibilities

• Answering Phones, file, assist project manager
• Respond to all customer/contractors/ vendors' inquiries via phone and e-mail
• Keeping track of project progress
• Schedule travel arrangements
• Manage project teams schedule
• Update management with weekly status report
• Ability to work under pressure
• Generate leads
• Filing for city permits
• Sending Designated documents to clients and/or staff for approval
• Creating, editing and sending quotes and invoices.

Qualifications

• High School Diploma or GED
• Bilingual Spanish (Must)
• Proficient in Microsoft Office
• Ability to interact with customers in professional manner.