Project Scheduler (Analyst I)

Salary: $80,558.40 - $114,982.40 Annually
Location : 1120 SW 5th Ave, OR
Job Type: Regular
Job Number: 2024-00027
Bureau: Bureau of Environmental Services
Opening Date: 01/01/2024
Closing Date: 1/15/2024 11:59 PM Pacific
The Position
The Bureau of Environmental Services (BES) is seeking a Project Scheduler (Analyst I) in our Capital Project Management Office (PMO). The PMO is responsible for capital project delivery, including project management, program and project controls, and project quality for the bureau's $250 million average annual capital improvement program (CIP). The CIP is comprised of approximately 400 wastewater and stormwater infrastructure projects in various stages of engineering design and construction at any given time.
This position is a Project Scheduler and Controls Analyst in the Controls Division, which is responsible for program-wide oversight of the CIP, budget development, processes and procedures, and change management controls. This division also plans the long-term (5-year and 10-year) CIP, working closely with the BES Finance Division and other workgroups. This position is a subject matter expert and key support role for capital project controls.
The position interprets and helps implement BES processes and procedures around the project and will support other analysts in the division in project portfolio controls work. The position monitors, analyzes, reports and makes recommendations related to project design and construction schedules of several dozen active CIP projects in the assigned portfolios. Portfolios are groupings of BES project types, such as Wastewater Resource Recovery (treatment plant-related projects), Pumping Systems, Combined & Sanitary Collections, and Stormwater Management.
Key responsibilities of this position include:

• Supporting project managers and project teams by monitoring and analyzing capital project schedules in the bureau's project management software (eBuilder) and industry-specific scheduling software (Primavera P6 and Microsoft Project). Identify "early warning" signs of schedule issues and facilitate problem solving and change management processes for schedule adjustments with project managers.
• Performing more detailed monitoring of project schedules on larger, complex capital projects and provide complex analysis, reporting and scenario modeling.
• Serving as a subject matter expert on the discipline of scheduling. Train project managers, engineers and other project team members on scheduling practices, processes and procedures as needed for a wide variety of project types, sizes and complexities. This includes one-on-one training as well as a quarterly series of project scheduling classes.
• Providing monthly project reports covering major project milestones and staff allocations for Division and Section Managers.
• Integrating project scheduling practices and procedures with other complex capital project management controls processes (e.g., type of work codes and accounting; project cost estimating; project change management). Participating in and/or leading process improvement efforts related to this area.

Serving as a portfolio analyst and/or back up for broader project controls functions, such as monitoring and reporting on project, portfolio and program-level performance indicators; creating, interpreting, and advising project teams and management on project-specific and portfolio-level reports; and supporting capital project teams with project delivery requirements including analyzing, interpreting and recommending appropriate processes and procedures for change management, schedule and budget, and project management software.
About the Bureau of Environmental Services
This is an exciting time to join the Bureau of Environmental Services (BES). Together we are re-imagining the work we do to ensure it aligns with Our Values:

• We implement equity in our workplace, business practices, and service delivery.
• We value our customers and partners.
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.
• We encourage leadership among our employees in our City and community.
• We support a diverse, collaborative, healthy, and engaged workforce.
• We urge respectful communication and transparency.
• We advance innovative, sustainable, and resilient solutions.

Within BES, the Project Management Office (PMO) is responsible for capital project delivery, including project management, project controls, and project quality for the bureau's capital improvement program (CIP). The CIP is composed of hundreds of multi-year infrastructure design and construction projects, including sewer pipe rehabilitation and replacement, treatment plant and pump station facility expansions and upgrades, stormwater conveyance and treatment facilities, and watershed restoration projects. The recent expansion of the CIP requires a significant increase in project output to meet the needs of the bureau's aging asset portfolio, as well as new regulatory requirements and the challenges of a growing city.
BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.
To learn more about the work we do at BES, visit our website:
Our BES 10-Year Strategic Plan can be found
City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal ResponsibilityThese values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click .Why work at the City of Portland?The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
Work Location
This position is hybrid in-person/remote, with the option of full-time in-person. The in-person work location is at the Portland Building (1120 SW 5th Avenue).
To Qualify
Applicants must specifically address and demonstrate in their supplemental question responses and resume how their education, training and/or experience, meets each of the following minimum qualifications:

1. Knowledge of principles, practices and methods of capital (construction) project scheduling.
2. Knowledge of principles, tools, and techniques for project management and project controls in the context of design engineering and construction for public works/infrastructure projects or similar.
3. Ability to collect, evaluate and interpret complex data in statistical and narrative forms; ability to use quantitative and qualitative analysis and software tools such as Excel, Primavera/P6, Microsoft Project, and project management software.
4. Ability to analyze, interpret, explain and apply relevant procedural requirements, processes and policies to project teams and management.
5. Ability to communicate complex information clearly, logically, and persuasively - both verbally and in writing - for reports, presentations, and correspondence to both technical and non-technical audiences.

The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
**PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Timeline:

• Job Posting Closes: 1/15/2024
• Applications Reviewed: week of 1/15/2024
• Eligible List Created: week of 1/22/2024
• First Interviews: TBD
• Second Interviews: TBD

**Timeline is approximate and subject to change without notice**
Applicant Instructions
Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions:

• Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above.

All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted.
Additional Information
Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference:If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as check the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations:If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity:It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential
City of Portland employees who speak one or more languages in addition to English may be eligible to receive a "language pay differential." This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found
Did you know? The City of Portland offers How to Apply Classes and The class and the videos are free and review best practices for applying to the City. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual in-person class, they are also available once a month. Follow the link for the most recent list of scheduled dates for the Question and Answer session and the How to Apply Class:
Questions?
Terrol Johnson
Senior Recruiter, Bureau of Human Resources
Terrol.Johnson