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Form of workPrimary Purpose Under the supervision of the Administrative Services Director, the Project Manager plans, coordinates, monitors and manages moderately sized projects within the Public Safety Department and ensures compliance with and adherence to goals, objectives, contracts, timelines, budget, and schedules. Ensures compliance with and adherence to local, state, and federal regulations. The Project Manager will focus on assessment, operations, design and procurement of Public Safety Operations technology, programs and facilities.
Essential Job Functions Plans, budgets, schedules, forecasts and reports on all projects (conceptual through completion; ensures all projects are managed according to project plans, specifications, contract documents and in compliance with state and federal codes, statutes, regulations and industry best practices). Works with staff and groups to develop project objectives, scopes of work, schedules, and budgets needed in preparation of requests for proposal's (RFP's); creates RFPs or invitation for bid; develops criteria pertinent in contract negotiations; manages and reviews development of projects; establishes project budgets; may serve on proposal evaluation committees. Identifies and/or coordinates funding from various sources, including grants, bonds, legislative appropriations, or allocations from the Board of County Commissioners; ensures contract requirements match budgetary requirements; tracks expenditures for conformance with budget and contract requirements; reviews contractor submittals for payment recommendations; tracks material quantities to assure invoice accuracy.
Coordinates scheduling of tasks with staff, other divisions, and contractors; monitors progress of time and tasks as defined in contract; manages activity to ensure the timely completion of projects; reviews all contractor submittals for conformance with contract requirements, and makes recommendations for changes or approvals. Oversees the work of external consultants and contractors for assigned project; reviews, evaluates, and/or approves contract deliverables, contract submittals, change directives and change order requests, project alternatives, proposed engineering programs, and similar products to assure the total project performance is achieved in accordance with user and County requirements. Prepares detailed reports on project progress identifying problems, solutions, milestones, financial cost projections, and other analyses.
Provides project status updates through written reports or presentations to County staff, supervisors, the Board of County Commission, the public, or others as appropriate. Schedules and facilitates project meetings from design through execution phases; Reviews or coordinates the inspection of work to ensure adherence to codes, regulations, specifications, and project plans. Provides technical assistance in project development and planning management; provides support to other project management staff.
Performs other duties as directed or assigned. Knowledge/ Skills: Knowledge in project management, including project planning, budgeting, and scheduling. Skilled in operating project management software.
Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment. Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations. Ability to write reports for a variety of audiences; to communicate clearly and effectively, both verbally and in writing; to read and interpret blueprints, schematics and specifications; and, to interact effectively and professionally with the public, supervisors and co-workers.
Ability to work productively in a team environment with staff, consultants, and partner organizations. Ability to self-organize and perform detail-oriented job duties. Skilled in providing effective customer service.
Minimum Qualifications Bachelor's Degree in Business Administration, Public Administration, Project Management, or related field; and One (1) year of experience in business or public administration, project management, or related field; or Any combination of college education and/or experience totaling five (5) years in business administration, public administration, project management, or a closely related field. Relevant education may be substituted for experience at a rate of 30 semester hours equal to 1 year of experience. Supplemental Information Working Conditions: Work is performed in both an office setting and may be performed outdoors in varied weather conditions.
The use of protective clothing, equipment, devices and materials may be required. Work requires the ability to stand, walk, sit, reach with hands or arms; climb or balance; stoop, kneel, crouch, or crawl; talk, hear, and smell; clarity of vision at short and long distance; and the ability to lift up to 20 lbs. Travel is required as necessary; out of county travel may be required.
May be subject to exposure to CRT's and VDT's. Work schedule will include evening, weekend, and holiday hours. Conditions of Employment: The selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening.
Additionally, the selected candidate must submit to and pass a county-paid criminal background screening. The selected candidate must possess and maintain a valid New Mexico Class D Driver's License as the incumbent shall be appointed to drive a County vehicle during the performance of his/her duties. Santa Fe County is an Equal Opportunity Employer It is the policy of Santa Fe County to ensure equal employment opportunity to all persons regardless of race, color, age, physical or mental handicap, sex, national origin, ancestry, religion, serious medical condition, sexual orientation, gender identity, genetic information, or political affiliation.
