Project Manager Assistant - Construction

Our client is seeking a highly motivated, energetic, organized and very detail-oriented individual to the Cedar Falls, IA, Residential New Construction home building office location as a Project Manager Assistant with the primary responsibility of assisting the Construction and Operations staff to facilitate and deliver excellent service and exceed customer expectations. This position will perform a range of administrative as well as design and construction support duties related to daily operations of the office.
A Project Manager Assistant provides project management duties to the company and new buyers in the new construction home building industry. They work with the office manager to complete administrative tasks that support the entire construction management team. They answer phones and respond to emails from clients and vendors. They act as a point of contact and solicit quotes from vendors, subcontractors, and various construction services teams, and prepare forms such as change orders, purchase orders, service agreements, and subcontracts accordingly. The Project Manager Assistant also performs general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects. Aside from occasional site visits, they work full-time in an office at their office.
Ideally, this individual would aspire and have the skill set to become a future Project Manager. The desired candidate is passionate about growth, innovation and collaboration. We are constantly striving to improve and better ourselves so that we can better support our clients. If you have a growth mindset and you thrive under pressure, you are probably a great fit for our team!
YOUR RESPONSIBILITIES WILL INCLUDE BUT ARE NOT LIMITED TO (you may request further detail):
Project Manager Assistant

• Coordinating the construction team by filing important documents and communicating relevant information
• Inform clients of unforeseen delays or problems
• Assist in meeting with new buyers and other meetings as needed around a project
• Assist buyers with the selection process of options for their new home
• Serve as a liaison between sales, service, operations, construction management and home office teams
• Assist in the preparation, coordination and organizing of residential home building construction workflow and processes
• Anticipate Operational team or Customer needs and handles them proactively
• Monitor the team's progress, identify shortcomings and propose improvements

• Provide phone, email and direct support to our Operations Manager, Building Team and office staff as well as our customers and new homeowners
• Assist and be our front of the house greeter in our model home which serves as our office
• Supporting the overall delivery of services to build and maintain client relationships.
• Maintain confidentiality when preparing and processing transaction paperwork.
• Make suggestions to systematize and improve office functioning to support the growth of the company
• This position may require traveling between branch locations when needed for corporate meetings and training.

• Outstanding organizational skills and ability to prioritize tasks.
• Excellent computer skills, including experience with Microsoft Office Suite.
• Keen attention to detail and an aptitude for problem-solving.
• Able to proactively address potential issues.
• Exceptional communication and interpersonal skills.
• Collaborative working style and team-player attitude.
• Positive and encouraging personality.
• Highly motivated with a strong work ethic.
• Reliable, trustworthy, and committed to the team's success.
• Able to thrive in a high-volume, deadline-driven work environment.
• Experienced at multitasking and juggling varying responsibilities in a fast-paced environment
• Great customer service and high level of attention to detail, especially under pressure
• Dependability and consistency is a must.
• Polished, Professional, and Friendly demeanor