Address
Form of work
SalarySalary
$122,545.28 - $148,973.76 Annually
Location
San Jose Metropolitan Area, CA
Job Type
Full-Time
Job Number
24-Y50-A
Department
Social Services Agency - DAAS
Division
Aging/Adult Services
Opening Date
02/28/2024
Closing Date
3/12/2024 11:59 PM Pacific
Bargaining Unit
92
Description
Under general direction, to manage the planning, development, execution, and implementation of special projects.
The Department of Aging and Adult Services, Seniors' Agenda Program is seeking a qualified candidate for the position of Project Manager. Reporting to the Director of the Department of Aging and Adult Services in the Social Services Agency, the Seniors' Agenda Project Manager will manage all aspects of the Seniors’ Agenda, including the World Health Organization’s Age-Friendly Initiative and three-year action plan, Dementia Friends, and other related projects. This position will develop and implement county-wide initiatives that leverage key data and community input on the needs of older adults; developing and maintaining partnerships with each city’s older adults' services divisions, community-based organizations focused on older adult services, and local experts; and communicating the needs and accomplishments of older adults to County leadership.
In addition to meeting the employment standards, a qualified candidate must possess knowledge and work experience in the following areas:
- Developing, implementing, overseeing programs or initiatives for Aging Adults.
- Tracking, analysis, and advocacy associated with local, state, and federal policies impacting Aging Adults.
- Facilitating partnerships with multi-disciplinary stakeholder groups
Typical Tasks
The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.
- Plans and oversees projects of high complexity to completion;
- Prepares, monitors, and manages project budgets;
- Proposes and constructs special projects and activities aimed at enhancing the effective use and control of resources and technology;
- Works with project leadership and stakeholders to identify and establish project goals, scope, objectives, priorities, timelines, schedules, resources, and deliverables;
- Manages the analysis of procedures and systems to assess and improve the operational execution of special projects;
- Advises on project feasibility and recommends solutions;
- Formulates strategies and establishes priorities to achieve objectives;
- Monitors and creates, as needed, tracking tools, schedules, reports, procedures, and processes to support successful project implementation;
- Interviews, selects, hires, trains, supervises, evaluates, and manages staff;
- Identifies and defines system resources, develops project plans, budgets, and work schedules for the implementation of new systems and/or application of enhancements;
- Monitors and evaluates the performance of vendors and ensures that contracts and agreements are met and problems are dealt with on a timely basis;
- Evaluates and makes recommendations relating to workflow and staffing patterns and assists in the establishment of performance standards and workload measures;
- Participates in meetings and serves as liaison with County departments and stakeholders, and represents the project in contacts with the public and private agencies and concerned community groups and organizations;
- Tracks pending legislative developments, reviews and/or suggests modifications on legislative and regulatory proposals;
- Assists with the development and management of contracts, data sharing agreements, and other legal, regulatory, and compliance activities, in coordination with County Counsel and other County partners;
- Conducts formal review at project completion to confirm acceptance and documents lessons learned for future reference and learnings;
- Conducts special studies and investigations in assigned program area;
- Prepares and presents project status updates to internal and/or external partners and stakeholders, including detailed status reports and correspondences, as requested;
- Assists with determining funding needs and obtaining external funding when necessary, through grants and/or contracts;
- Utilizes established project standards and procedures, and contributes to the development and continued improvement of project management tools;
- May coordinate with staff around epidemiology and surveillance, public health informatics, performance management and quality improvement, research, and evaluation activities;
- May be assigned as a Disaster Service Worker (DSW), as required*;
- Performs other related duties, as required.
Employment Standards
Sufficient education, training, and experience to demonstrate the ability to perform the above tasks, plus the possession and direct application of the following knowledge and abilities:
Training and Experience Note: The knowledge and abilities are attained through possession of a Master’s Degree or higher preferably in Business Administration, Public Administration, Social Work, Public Policy, Public Health, Health Administration, Sociology, Project Management, or closely related field.
and
Three (3) years of full-time project management, analytical, administrative, supervisory, and/or management experience .
Possession of a Project Management Professional (PMP) certification may substitute for one (1) year of the required experience.
Knowledge of:
- Principles and practices of project development, implementation, management, and evaluation;
- Principles of governmental organization, administration, financing, and budgeting;
- Federal and State legislative process;
- Statistical and research methods;
- Principles and practices of personnel management, training, and supervision;
- Principles and practices of change management;
- Techniques for organizing, facilitating, and motivating groups on building consensus;
- English usage, style, grammar, punctuation, and spelling:
- Common computer systems and applications.
Ability to:
- Analyze administrative and management problems, reach practical and logical conclusions, and put effective changes into practice;
- Understand, interpret, and apply provisions of Federal, State, and local legislation, rules, and regulations pertinent to the administration of programs and policies;
- Communicate effectively, both orally and in writing, with people of diverse backgrounds and cultures;
- Gather, interpret, and present a variety of management analysis data;
- Plan and manage a program which has agency-wide impact;
- Establish and maintain effective working relationships with those contacted in the course of work, at all levels, including colleagues, the public, and representatives of other agencies;
- Manage and supervise personnel and budgetary resources;
- Manage complex projects with interdisciplinary teams;
- Demonstrate skills in facilitation, negotiation, and problem resolution;
- Work with multiple project stakeholders from other County agencies, community partners, and community groups;
- Manage contracts, budgets, and grants;
- Utilize established project standards, policies, and procedures to contribute to the development and continuous improvement of project management tools;
- Work with multiple projects and schedules.
