Project Coordinator (Provisional)

Summary

The Project Coordinator will provide administrative support and project support for the Controller’s organization within NYPA. The Coordinator will ensure information assets are protected, accessible and support the business and project needs.

Responsibilities include using MS Office and Teams to manage project documentation, taking detailed project notes during meetings, and ensuring documents are updated and maintained according to project needs. The Coordinator will provide administrative support services that include scheduling meetings and managing calendars. They may coordinate presentations and gather materials for scheduled meetings, and coordinate activities between departments and outside parties.

The Project Coordinator will need to have strong organizational skills, along with technical abilities using MS Office. They will need to have great communications skills for interactions with various stakeholders.

The duration of a Provisional position is up to three years but is subject to change based on performance and business needs. Provisional employees are eligible for:

• Comprehensive suite of benefits customized to your individual and family including medical, dental, vision, flexible spending accounts and more.
• Retirement plan
• 401(k) plan
• Employee Assistance Program
• Paid Time Off (vacation, sick time, holidays, medical and parental leave

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Responsibilities

• Provide advanced support such as, developing solutions for efficient workflow and support for special projects and initiatives. 
• Under minimal supervision, responsible for the administrative functions of the office.  Perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Keep an accurate up-to-date calendar for  Manager. Schedule travel and important daily meetings including independently determining priority for conflicting schedules.
• Coordinate Department meeting arrangements including agendas, notes and follow-up.
• May be responsible for department orientation of new employees, including office set-up.
• Generate reports, handle multiple projects, and prepare and monitor expense reports.
• Prepare confidential employee paperwork such as, assist in the administration of HR programs for the department; ensure timelines, communications and documentation are coordinated and complete.
• Coordinate department(s) budget input, review invoices and variance reports.
• May review, prioritize and independently respond, where appropriate, to  Management's email. May compose memos, transcribe notes, and research and create presentations.

Knowledge, Skills and Abilities

• Strong software and computer skills to perform a variety of moderately complex assignments. .
• Experience performing administrative support duties in support of others.
• Excellent ability to organize,  and have strong attention to detail.
• Recognize and maintain confidential information.
• Ability to plan and coordinate major projects.
• Strong ability to manage time efficiently to undertake a variety of assignments.
• Thorough understanding of the Department’s/Site’s operations, organization & Company procedures.
• May require a high level of tact and integrity due to the frequency of senior level internal and external contacts and regular exposure to confidential data.

Education, Experience and Certifications

• High school diploma or GED certificate required.
• May require certifications and licensures needed to meet Energy industry, federal, state, or local regulations.
• Minimum 4 years of experience.

Physical Requirements

Up to 10% travel primarily within New York State. Ability to sit at desk for long duration of time.