Project Billing Specialist - Chadds Ford, Pa

Job Details

Job Location
AEI - Corporate - [0001] - Chadds Ford, PA

Description

Arora Engineers, Inc. is hiring a Project Billing Specialist for our corporate headquarters, located in Chadds Ford, PA! The Project Billing Specialist is primarily responsible for generating a high-volume of invoice transactions and ensuring the integrity and accuracy of accounts receivable; which includes timely billings, collections and maintenance of the accounts receivable subsidiary ledger, in addition to supporting various projects. Processing daily cash receipts and monthly bank reconciliations. Prepares and analyzes transactions to support financial processes for Arora Engineers, Inc its subsidiary and the various regions.

Essential Functions:

• Delivers quality, on-time billing reports and invoices to internal and external customer base.
• Sets up customer billing, processing and analyzing data, producing invoices and billing reports and reporting revenue to the appropriate general ledger account numbers.
• Works with customers (internal and external) to resolve problems; answer questions and provide recommendations on behalf of management.
• Deposit checks on weekly basis and apply cash received to the appropriate open receivable account.
• Generates and analyzes aging reports; responding to related questions from internal customers and management.
• Manages the relationship with external collection agency when applicable; reporting accounts that require collections, reconciling agency charges before commission payment is remitted.

Secondary Functions:

• Duties as assigned by the Billing Supervisor

Qualifications

Needed Skills:

• Knowledge of professional service firm accounting systems and project accounting.
• Problem-resolution skills.
• Organizational skills.
• Ability to prioritize tasks in order to meet deadlines on a consistent basis.
• Ability to maintain a high level of accuracy.
• Strong attention to detail.
• Ability to take direction.
• Ability to perform and thrive in a fast-paced, environment.
• Ability to manage multiple projects simultaneously.
• Ability to absolutely maintain confidentiality.
• Exceptional communications skills with emphasis on writing, editing and proofreading (English).
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook)
• Ability to create and maintain productive relationships with employees, clients, and vendors.

Education/Experience Minimum:

• BS/BA/AS in Accounting, Finance or related Business area, preferred just AS
• Familiarity with project billing software - DELTEK VISION a plus.
• Project Accounting, particularly as related to engineering services or related professional service a plus.
• Accounts Receivable management and collections experience a plus.
• Overall knowledge of A/E industry a plus.
• In possession of appropriate documentation to legally gain and maintain employment in the US.
• Ability to develop and maintain productive business relationships with clients, colleagues and vendors.

ABOUT THE ORGANIZATION: ARORA ENGINEERS, INC. (ARORA) - Arora provides clients in the aviation, transportation, education, government, and commercial/institutional sectors with engineering services for intelligent infrastructure solutions. Through smart design, construction management, and facilities maintenance management, we rethink industry needs to help keep clients on the cutting edge and add value to a project. Arora is a growing firm that welcomes individuals with a thirst for knowledge and the energy to tackle projects that help take the infrastructure of our world to the next level.

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against, on the basis of these factors or of disability.