Project Administrator

***$3k signing bonus*** We are seeking a hard-working, responsible Project Administrator to assist Project Managers in the creation of project schedules, equipment delivery, startup/testing activities, and electrical subcontractor efforts. In addition, the Projects Administrator assists in the coordinating of onsite efforts including directing and organizing electrical subcontractor work, responding to field issues, and ensuring applicable codes and regulations are followed.

LOCATION: Spicewood, Texas

Who we are:

Based in Spicewood, Texas, Mission Critical Facilities International (MCFI) is one of Inc. 5000’s fastest growing private companies in the United States for the last 5 consecutive years and is a Certified 2021-2022 Great Place to Work!

MCFI is a one-stop-shop for organizations around the globe seeking turnkey data center power and cooling infrastructure systems or project management, critical infrastructure portfolio management, ongoing maintenance, or upgrades in equipment or components for backup power, power protection, or mechanical infrastructure. Their rapidly expanding client base is 80% domestic and 20% international.

For the owners of this organization, what they do is only half the equation. All employees of the organization share an ownership mindset within a culture of performance, built upon the values of Integrity, Trust, Ingenuity, High Performance, Partnership, and Excellence. They take pride in a socially responsible approach to business and seek like-minded, high-performing leaders to join their team.

Qualifications:

High school diploma, GED or equivalent required and three (3) or more years of full-time professional employment in related experience or a combination of education and experience from which comparable knowledge and skills are acquired. Knowledge of successful project administration, project management, business development, lead generation and successful sales practices and procedures. Ability to travel by both car and air for the company. Possess a valid and unencumbered driver’s license. Ability to pass a criminal background, Department of Motor Vehicles, and credit check.

General responsibilities:

• Assists project manager in all administration functions and processes.
• Facilitates development of project plans and manage them from inception to completion.
• Monitors all moving parts of the project keeping them synchronized and moving forward.
• Prepares, organizes, and distributes all necessary project materials.
• Organizes and implements formulated policies and procedures.
• Budget forecasts and assess possible project risks and setbacks.
• Calculates project metrics including quality assurance, profits, and losses.
• Communicates pertinent information between management and staff.
• Strategically creates project plans, creating a timeline and setting benchmarks.
• Advises staff on adherence to set budgets and project schedule.
• Supervises and delegates tasks to project assistants and other trained staff.
• Sets goals, provides motivation, and thoroughly supports project team members.
• Collaborates on project presentations and attends project meetings.
• Analyzes project data and produces progress reports.
• Fosters positive and productive client relationships.
• Other duties as assigned.

Schedule:

This is an exempt position with an expected work schedule of Monday through Friday, 8:00 AM - 5:00 PM. The actual schedule of this position may vary based on the number of hours needed to meet the job responsibilities. The individual holding this position may need to be available early morning, evening, and weekends to meet the needs of the company.

Physical requirements:

Physical strength/endurance to enable him/her to perform/participate in the following activities:

• Physically able to lift various materials up to 25 pounds on an occasional basis.
• While performing required job tasks, physically able to bend, crouch and reach continuously.
• While performing required job tasks, physically able to remain seated, frequently to continuously.
• Possesses dexterity abilities required to perform typing, operate a computer and other office equipment, to perform filing and related job responsibilities and attention to detail competence.
• Physically able to spend significant time reading both on paper and on a computer.

Expectations:

In this position, the incumbent is expected to have or possess:

• Ability to handle highly confidential material, understanding that all company information should only be disclosed to others who have a need to know, for legitimate business reasons.
• Ability to exercise and apply sound judgment and decision-making skills as well as the ability to maintain integrity and confidentiality of data.
• Ability to provide leadership and analytical thought process to decision making and have successful interpersonal skills to facilitate collaboration, operational improvements, and the implementation of administrative best practices.
• Ability to uphold company culture by providing an example for others to follow and holding others accountable to behavior consistent with the mission, vision, and values of the organization.
• Ability to balance priorities to accomplish assigned tasks within the required time frame and to be able to shift quickly between several tasks without loss of continuity.
• Ability to be self-motivated and stay current with emerging technologies.
• Ability to effectively interpret and explain detailed reports and able to express ideas effectively in oral and written form; however, some situations may require the ability to relay complex or adverse information with tact and diplomacy.
• Ability to accept effective supervision, assignments, change and correction.
• Ability to engage in meaningful and intentional professional development appropriate for areas of responsibility.
• Ability to carry out all responsibilities and objectives in a professional manner.
• Professionalism when dealing with all staff and other customers while fostering positive relationships.
• Ability to accept and render constructive criticism in a professional manner.
• Ability to adhere to the policies and procedures established by the company.

Compensation and Benefits:

The successful candidate will receive a highly competitive compensation package, including, but not limited to:

• Phenomenal Company Culture
• Generous wages
• Bonus Program
• 100% paid medical, dental, and insurance (for the employee)
• 100% employer-funded cancer policy
• Retirement plan with employer contribution
• Paid time off
• Tuition Reimbursement Program
• Opportunity for growth within a thriving organization