Project Administrator

Position Summary

Hawaii Drilling & Pump Service (HDPS) is a vibrant and expanding company committed to excellence in our industry. With a team of dedicated professionals, we take pride in delivering exceptional service to our clients. As we continue to grow, we are excited to welcome a talented Project Administrator to join our team in Kapolei, Hawaii, and contribute to our continued success.

Benefits

We offer employees (and their families) medical, dental, vision, disability, and basic life insurance. Employees are able to enroll in our company’s 401k plan, as well as profit sharing plan. New hires also accrue fifteen days of vacation leave annually, and receive ten paid holidays, and nine days of sick leave throughout the calendar year.

Essential Functions

As a Project Administrator at HDPS, you will play a pivotal role in supporting both our office and field teams. Your day-to-day responsibilities will include:

• Help develop and implement purchasing policies and procedures to increase efficiency; fostering relationships with new and existing suppliers and vendors; evaluating performance.
• Obtain competitive pricing from suppliers/vendors. Support Project Managers during the bidding process.
• Track and report price history of material purchases.
• Develop and monitor inventory control (stock material, small tools, consumables).
• Issue purchase orders.
• Coordinate shipping, delivery, and receipt of project materials for Project Managers. Work with Project Managers to ensure timely and efficient delivery of all materials to project sites.
• Assisting Project Managers with administrative duties.
• Managing project submittals and daily reports correspondence.
• Prepare Well Video Reports, Well Completion Reports, Deviation Reports.
• Assist with filing and scanning printed documentation.
• Assist in coordinating travel arrangements for field employees.
• Assist with processing and tracking of project documents (contracts, subcontracts, bonds, submittals, COIs, POs, etc.)
• Maintain accurate transaction records and reports, filing and copying documents as needed.
• Supporting the office manager in onboarding new employees.

Required Education, Experience, and Technical Knowledge

• Three to five years of project administration experience in the construction industry (preferred).
• Proficiency in MS Office applications.
• Must currently live in Hawaii.

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

Job Type: Full-time

Pay: From $66,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Supplemental pay types:

• Bonus opportunities

Application Question(s):

• Do you currently live in Oahu?

Ability to Commute:

• Kapolei, HI 96707 (Required)

Ability to Relocate:

• Kapolei, HI 96707: Relocate before starting work (Required)

Work Location: Hybrid remote in Kapolei, HI 96707