Program Manager - Data Research & Special Projects

Job Description: Program Manager - Data Research & Special Projects Term-Limited (currently up to 2031), Full-Time; Exempt Starting salary range: $77,900.00 - $90,000/annually This is a hybrid position, requires off-site work (4) days per week, in-office (1) day per week. Only applicants who reside in Los Angeles County and submit a cover letter will be considered. ***CCF IS A MANDATORY COVID-19 VACCINATION EMPLOYER*** Job Summary: Key Job Responsibilities and Duties This position manages the research, evaluation, and data elements of the California Community Foundation’s education team, focusing especially on the public-private partnership with the Los Angeles County Probation Department (a.k.a. Ready to Rise or R2R). This position manages CCF’s relationship with the evaluator for Ready to Rise by setting and maintaining contractual data requirements and deliverables – such as reporting and data proficiency services – provided by the evaluator. This position also provides internal data analysis and research services for the entire education team more generally, which includes Early Care and Education, TK-12, Youth Development, and Postsecondary transitions and success focus areas. This position will support other education initiatives related to the education team’s grantmaking and convening activities. This position is term-limited and is scheduled to sunset at the conclusion of the Ready to Rise contract. About Ready to Rise: R2R is a public–private partnership between the CCF and the Los Angeles County Probation Department (“Probation”). Our primary goal is to build a positive youth development system that replaces the structures of punishment and incarceration with emerging best practices centered on healing, learning, and opportunity. This comprehensive grantmaking strategy aims to enhance organizations’ abilities to: 1) enhance service delivery; 2) advance a positive youth development framework; 3) build a countywide youth development system; and 4) strengthen organizational development. Primary Duties and Responsibilities List the primary duties and responsibilities in order of most significance. Manage Research, Evaluation, and Data for Ready to Rise: Manage CCF’s relationship with the evaluator for the R2R. Sets expectations for reporting, grantee technical assistance, and data submission for the evaluator. Compile and share research from youth development and juvenile justice diversion work to share with project partners and evaluator. Duties include: Set expectations for key duties, address questionsFacilitate collaboration between evaluator and lead capacity-builderCoaching grant recipients, facilitating data proficiency exercisesMonitor progress for completion of key duties, notably:Monthly Youth CountsQuarterly Evaluation ReportsExpenditure Reports Support Ready to Rise Administration: Assist grant review process. Support planning and implementation of site visit process. Support final decision-making processes for grant applicants. Duties include:Design and adapt decision-making rubricSupport and train application reviewersOrganize and analyze applicant dataProduce quantitative summary reports Support Research and Data Analysis for Education Team: Gather, analyze, and visualize quantitative or qualitative data as needed to inform the efforts of program officers. Conduct research necessary to inform education team activities which includes but is not limited to researching educational trends in potential investment areas, designing effective grant cycles/administration (Request for Information, Request for Proposals, etc.), and learning from peers and demonstration projects of relevance. Produce reports or deliverables that reflect the education team’s efforts and/or the indicators that convey the state of educational opportunity in Los Angeles County. Support Grantmaking and Convening Activities for Education Team: In collaboration with the director and program officers, support education initiatives related to the education team’s grantmaking and convening activities. This includes but is not limited to supporting the design of program strategies that are data-informed and research-based, collaborating with external groups, co-designing, and supporting grantmaking processes, and assessing and reporting impact. Department-Specific Responsibilities Department Duties and Responsibilities Education Always maintains confidentiality and sensitivity. Education Uphold the highest standards of customer service for all CCF constituents in terms of speed of response, accuracy, and completeness. Education Committed to learning all products, services, workplans, and metrics of the department and CCF. Education Understand and proactively seek opportunities for internal integration of work across functions and departments to make connections and leverage the strengths and efforts of CCF in order to maximize its impact. Education Learn all products, services, workplans and metrics of the department and CCF Education Understand and proactively seek opportunities for internal integration of work across functions and departments to make connections and leverage the strengths and efforts of CCF to maximize its impact Education Strive to reach and exceed established personal and professional goals. Education Punctuality and satisfactory attendance are essential functions of the job. These statements describe the primary duties and responsibilities of the job and are not intended to be an exhaustive list of all tasks. Other work duties may be assigned at any time with or without notice. Team Work/Customer Relation Responsibilities Committed to learning and understanding the vision and goals of CCF in order to become its advocate and ambassador. Establishes effective working relations with cross functional team(s). Contributes to a high performing/positive team culture. Shares knowledge, time and expertise to assist other members of team. Timely and accurately responds to requests and inquires from across Foundation. Demonstrates “can do” attitude as priorities shift. Supervisory Responsibilities Evaluation Consultants and Program Associates, as appropriate JOB QUALIFICATIONS Education Education Level Education Details Min Pref Bachelor’s Degree Bachelor’s degree is required. Major or specialization in education, criminal justice, administration of justice, psychology, sociology, public policy, political science, evaluation, or a related field is preferred. Master’s degree preferred X Work Experience Experience Experience Details Min Pref Work History Minimum of four years of experience working with or in the education, nonprofit and/or philanthropic sector, or with elected officials is preferred. Knowledge of and experience addressing issues impacting underserved communities, community organizing, and a good understanding of local government policies and processes is preferred. Program management, strategy development experience and experience in managing consultants and project working teams to achieve results are essential. Previous experience with developing and working with program budgets is necessary. X Skills, Knowledge and Abilities Skill/Knowledge/Ability Description Proficiency And/Or Communication & Analytical Solid analytical skills, excellent interpersonal, verbal, and written communication skills and excellent customer service skills required. Ability to prepare and give presentations, collaborate, and comfortably interact with diverse audiences including donors and Board members as well as nonprofit, government officials and community groups is required. Ability to gather, analyze, and visualize quantitative and qualitative data is required. Advance Convening & Facilitation Skills Able to facilitate meetings and group processes for the purposes of fact-finding, decision-making, peer learning and problem solving. Good meeting management skills. Advance Community & Field of Interest Knowledge Knowledge of the Los Angeles County nonprofit community, familiarity with target areas (South Los Angeles, San Gabriel, San Fernando, and Antelope Valley) of the initiative and diverse neighborhoods throughout the region, and experience in working effectively with diverse and broad-based community constituencies is required. Working knowledge of best practices in fields of interest to the foundation, familiarity with nonprofit financials, public and private funding streams related to the foundation’s domains of work is preferred. A working understanding of outcome measures and evaluation methodologies aimed at assessing program effectiveness is required. Advance Technology Skills Ability to gather, analyze, and visualize quantitative and qualitative data is required. Working understanding of outcome measures and evaluation methodologies aimed at assessing program effectiveness is required. Mapping/Global Information System (GIS) experience preferred. Advance Project Management Skills Strong organizational skills and attention to detail. Ability to prioritize work effectively and adjust to multiple demands with consistent attention to timelines. Advance Teamwork & General Skills Ability to work well independently and as a team member. Ability to take initiative and follow tasks through to completion. Ability to lead a team toward CCF's goals, leveraging each team member's skill set. Expert Licenses and Certifications Enter Licenses/Certifications Lic/Certification Details Time Frame Min Pref Background Check (LiveScan) This position is funded, in part, by a grant to CCF from L.A. County Probation through a Public-Private Partnership. Final candidate(s) will need to be approved for hire by the L.A. County Probation Department and must clear a background investigation through the Department of Justice, as managed by the L.A. County Probation Department. X PHYSICAL DEMANDS/WORKING CONDITIONS Standard ADA Selection Office Environment Physical Demands A thorough completion of this section is needed for compliance with legal standards such as the Americans with Disabilities Act. The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical Demand N/A Rarely Occasionally Frequently Constantly Weight Stand X Walk X Lift X Up to 50lbs Carrying X Pushing X Pulling X Balancing X Stooping X Kneeling X Reaching X Handling X Grasping X Talking X Hearing X Repetitive Motions X Eye/Hand/Foot Coordination X The physical demands described here are representative of those that must be met by an employee to successfully perform the primary duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Working Environment While performing the duties of this job, the associate is required to meet the following physical demands: Working Condition N/A Yes No Extreme cold X Extreme heat X Humid X Wet X Noise X Hazards X Temperature Change X Atmospheric Conditions X Vibration X Exposure to Blood, Body Fluids or tissues X Travel Requirements Est. Amount Brief Description Less than 10% The incumbent may have some travel to meetings, conferences, or events. Valid Driver's License Required Yes Driving to meetings and/or events may be necessary. The work environment characteristics described here are representative of those an employee encounters while performing the primary duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.