Program Coordinator

About us:

Carmel Youth Assistance Program (CYAP) serves as an early intervention advocate for youth ages 3-17 residing within the boundaries of Carmel-Clay Schools who are facing challenging life circumstances. Leveraging the distinct legal authority of our Early Intervention Advocates, we collaborate closely with schools, law enforcement, and the judicial system to craft comprehensive intervention strategies. We coordinate our community’s vast array of talents, services, and resources to help youth and empower parents and caregivers.

Our values:

We are dedicated to promoting equity for every young person in our community. We strive to empower youth by identifying their needs and connecting them with resources to become successful. Ultimately, empowering them to confidently advocate for themselves.

● Advocacy-We support the youth and families of Carmel.

● Commitment-We are dedicated to them.

● Connection-We prioritize close and ongoing relationships.

● Equality-We work to promote equal status, rights, and opportunities for all.

About the Program Coordinator Position:

This is a 1099 position. We are seeking an outgoing, friendly, welcoming, team player with a commitment to our mission and values to join our team as our Program Coordinator. The Program Coordinator connects students and families to our programs and services including tutoring, mentoring, and transportation. This position is a mix of administrative and program management tasks. You will guide the planning and organizing of programs and activities as well as carry out important operational duties. As a representative of CYAP in the community, you will communicate with school personnel, families, referral agencies, and other organizations on behalf of CYAP to facilitate this coordination.

Responsibilities

● Manage a small but growing caseload of mentor and tutor matches

● Recruit, screen, orient, and provide training to all incoming volunteers and maintain up to date records of volunteer information

● Manage/complete data collection and provide reports as needed to Early Intervention Advocates

● Communicate with parents/guardians who are interested in the youth mentoring, tutoring, or transportation programs

● Conduct youth interviews and intake paperwork; meet with guardian when applicable

● Develop an annual Program Plan that includes tutoring, mentoring, and transportation program implementation and evaluation

● Identify, evaluate and propose solutions to program areas that need special attention

● Assist with creation and facilitation of new/additional programming as assigned

● Participate in staff development opportunities, board and committee meetings as needed

Location: Carmel, Indiana.

Expected start date: March 2024

About you:

● You thrive in an environment of growth and change

● You embrace diversity and maintain a professional demeanor, refraining from judgmental attitudes towards colleagues and clients, ensuring a positive and inclusive atmosphere

● You possess knowledge of best practices of mentoring, tutoring, and transportation programs

● You are an organized and detail-oriented leader

● You communicate clearly, politely and effectively in writing and in verbal presentations

● You have excellent interpersonal skills

● You appreciate the ability to both work collaboratively and independently while managing multiple projects

● You take initiative and independence in carrying out your responsibilities

Preferences:

● Four-year degree in education, social services, or related field

● Experience working with families or youth

● Experience working in a non-profit

Requirements:

● Must have a valid Indiana driver's license

● Must be able and willing to lift and carry items 35-50 lbs

● Must be able to pass a federal and state background check

● Must be committed to maintaining confidentiality

● Must be able to work a limited number of weekends and evenings as needed

Tools and resources:

● Microsoft Office (Excel, Word, PowerPoint and Teams)

● Google Drive

● Apricot

Job Type: Contract

Pay: $24.00 - $28.00 per hour

Expected hours: 30 – 37.5 per week

Schedule:

• Monday to Friday
• Weekends as needed

License/Certification:

• Driver's License (Required)

Work Location: In person