Professional Affairs Coordinator

Description
The Professional Affairs Coordinator plays a pivotal role in delivering essential administrative and data management support to the Medical Affairs, Compliance, and Legal departments. This role involves coordinating various administrative tasks, facilitating communication, and supporting the department in achieving its objectives. The Professional Affairs Coordinator is expected to ensure the smooth flow of information, maintain accurate records, and assist in various projects to help drive the success of the department and, by extension, the organization as a whole.
Responsibilities

• Collaborate with the Senior Manager to compile and organize all necessary
  documentation and materials for Grant Board Review meetings.
• Adhere to AdvaMed Code and all other applicable government laws, rules, and
  regulations.
• Prepare Salesforce forms and reports to ensure fields are accurate and accessible to
  all parties.
• Assist Senior Manager with needs assessment development to accurately budget for
  HCP consultant needs.
• Provide the Compliance and Legal department with necessary paperwork and
  tracking documentation for auditing purposes.
• Continually update fields within forms and reports as necessary and collect feedback
  from internal and external stakeholders for improvements.
• Track upcoming expiring consulting contracts and work with sales leadership and
  contracts teams to confirm and process contract expiration or renewal.
• Collect and organize all Grant requests that come through application portal and
  summarize for Sr. Manager, including management of Grants email inbox.
• File all contracts and Statement of Work (SOW)'s in HCP folders. Manage
  organization and data collection of all necessary paperwork in physician files.
• Follow up on new consultant contracts for timely contract execution and forward
  questions and concerns/redlining requests regarding language to Senior Manager
  and/or Legal.
• Collaborate with the Accounting and Finance teams to establish all consultants as
  vendors, ensuring necessary documentation such as W9 forms and contact
  information are provided. Additionally, oversee the processing of invoices and track
  the status of HCP payments.
• Follow up post-event with personnel responsible for event and HCP that consulted at
  the engagement. Ensure the invoices are completed with proper preparation, travel,
  and work hours for the consultant. Manage communication with HCPs and internal
  team to ensure accuracy, completion, and submission to AP for processing.
• Monitor and record pre-event requests for sales, R&D, Business Development,
  Marketing and Education consultant activities (including peer to peer speaking
  engagements, labs, courses, zoom calls, webinars, etc.) to ensure the consultant
  information is accurate and request has all necessary information that falls within
  compliance guidelines to then proceed in planning, including contract and SOW
  execution.
• Other duties as assigned

Qualifications

• Bachelor's degree in Marketing, Communications, or related field; or equivalent
  experience
• Minimum 2 years administrative experience working in medical device professional
  affairs, compliance, or finance/accounting space.
• Proficiency with Microsoft PowerPoint, Word, and Excel.
• Demonstrated administrative skills, including scheduling, record-keeping, and
  document management, with a history of successful execution.
• Strong data management skills, including the ability to use software like Salesforce to
  create and maintain forms and reports.
• In-depth understanding of healthcare compliance regulations, AdvaMed Code, and
  other relevant government laws, rules, and regulations.
• Strong problem-solving skills to address contract issues, compliance concerns, and
  any unexpected challenges that may arise.
• Ability to work effectively within a team, collaborating with various departments and
  personnel to achieve common goals.
• Excellent written and verbal communication skills, with the ability to interact
  effectively with internal and external stakeholders.
• Strong attention to detail, excellent time management, and organization/planning
  skills.
• Flexibility and adaptability to handle changing priorities and unforeseen
  circumstances effectively.
• Ability to manage multiple projects concurrently, ensuring that they stay on track and
  meet deadlines.

Preferred

• Familiarity with healthcare compliance regulations and codes of conduct, including
  the AdvaMed Code, preferred.
• Experience in contract management processes, including contract execution and
  tracking, preferred.
• Certification in healthcare compliance or a related field, such as Certified in
  Healthcare Compliance (CHC) or Certified Compliance and Ethics Professional
  (CCEP) preferred.

Inari Medical offers competitive health and wealth benefits for our employees. The base pay range for this position is $27.00 - $31.00 an hour. A range of factors, including location, skills, and experience, will be considered. Actual compensation may vary.
Inari Medical, Inc. advises applicants that employment is subject to completion of a successful background check.
For United States Applicants Only:
Inari Medical E-Verify Poster (English and Spanish)
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Inari Medical Right to Work Poster (Spanish)