Procurement Support Associate

Job Title:Procurement Support Associate
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 56710
Department

Procurement Services

Responsibilities

• Assist departments regarding procurement processes. First point of contact to assist departments with questions and concerns regarding OMNI/PeopleSoft and SpearMart/Jaggaer systems.
• Administrative duties to include phones, mail, filing, calendar management and assisting Chief Procurement Officer or other department personnel with tasks.
• Backup for the management of the campus wide supplier database. This includes day to day entry and maintenance. This involves coordinating with departments, suppliers, Accounts Payable and Controller’s Tax Office.
• PCard proxy for the department. This responsibility includes coding charges for cardholders daily for the department and completing monthly reconciliations.
• Travel representative for the department. This responsibility includes processing travel authorizations and expense reports.

Qualifications

High school diploma or equivalent and three years of experience or a combination of post high school education and experience equal to three years related to the duties of this position.

Preferred Qualifications

• Experience demonstrating excellent and effective customer service, communicating effectively verbally and in writing, and the ability to follow written and oral instructions.
• Experience working in an office or knowledge of office practices, procedures and etiquette.
• Knowledge of applicable computer applications, such as Microsoft Office Suite (Excel, Outlook, Word), and basic computer functions.
• Ability to perform basic mathematical calculations.
• Ability to establish and maintain effective working relationships. Candidates who can work well independently as well as in a team.
• Strong sense of initiative and the ability to make sound judgments while working in a deadline-driven environment.
• Experience with PeopleSoft/OMNI applications.
• Ability to prioritize, organize and perform multiple work assignments simultaneously and meet project deadlines.
• Basic filing practices to include numeric and alphabetic systems.
• Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
• Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
  

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

Anticipated Salary Range

The anticipated salary for this position is in the mid $30,000s annually, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Please note, a Microsoft Word and Excel work sample will be administered as part of the interview process.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.