A D.C. Government Agency is seeking a Program Support Specialist (Government Procurement Specialist) with the ability to manage some or all ancillary programs. The role is located in Rockville, MD 20850 with hours 8:30 a.m. – 5:00 p.m. (Note: Initial employment will require daily attendance within the office. Telework options may be offered at a later time.)

Status: Temporary Contract

Salary: $27-32/hour DOE

What You'll Do:

• The purpose of the City’s P-Card Program is to establish a highly effective, efficient and convenient process to facilitate small dollar City purchases, which are not required to be competed on the open market.
• Administers procurement card contract with vendor and performs research to implement the most recent advances in card technology.
• Troubleshoots procurement card issues with users as they arise.
• Communicates with other City Departments to ensure a seamless upload of procurement data transaction details to the general ledger system.
• Develops and facilitates P-Card training programs.
• Monitors P-Card activity, compliance with policies and procedures and usage patterns; investigates unusual patterns and analyzes expenditures; provides statistical data upon request.
• Analyzes City's total business requirements in various commodities to determine optimal method for procurement and project timelines and related schedules to ensure needs are met in a timely manner.
• Processes procurement card transactions in accordance with internal control standards; manages accounts and profiles, deactivates accounts, and drives reconciliation transactions.
• Supports audits on selected accounts; facilitates document archiving and retrieves documents requested for financial audits.
• Transmits, tracks confirmations, and files all procurement related documents in a timely manner ensuring compliance with corporate documentation and retention procedures.
• Communicates with cardholders on any questionable charge and clarifies all issues with departmental supervisors.
• Prepares and interprets reports in Excel, P-Card software, and City's ERP System.
• Serves as reference helpdesk for cardholder questions and assists cardholders with various issues. Provides training over-the-phone and in-person.
• Creates, modifies, suspends, and/or cancels cardholder accounts as needed during normal business hours and after-hours when necessary.
• The purpose of the City’s MFD-V Outreach Program is to encourage and increase participation in regional jurisdiction procurement processes by Minority, Female, Disabled and Veteran (MFD-V) business.
• Integrates the outreach program into the overall procurement process and provides guidance to staff on various MFD-V outreach related topics whether detailed, controversial, complex or simple.
• Performs the identification, outreach and inclusion of contractors and vendors, with specific focus on MFD-V enterprises in the procurement of supplies and services.
• Implements outreach related best practices to increase MFD-V participation in contracting and other business with the City.
• Meets with potential vendors, regional jurisdictions, educational institutions and community organizations representing local businesses to encourage participation in the City’s MFD-V solicitation processes.
• Creates, develops and implements MFD-V outreach initiatives.
• Encourages interest in the City’s contracting opportunities.
• Plans and conducts workshops, seminars, networking sessions, etc. related to MFD-V outreach.
• Improves program processes, policies and procedures to minimize MFD=V outreach obstacles.
• Customer Training and Support
• Provide a training program (in-person and eLearning) available to all levels of employees within the City covering various topics of Procurement and procurement functions.
• Facilitate a combination of eLearning and in-person training opportunities. Develop and implement training programs for all City staff.
• Designing and developing a curriculum (e.g. for new/updated policies and procedures)
• Creating and updating any necessary materials such as PowerPoint presentations, handouts, booklets, etc.
• Assess the training needs and efficacy of each department.
• Utilize Neogov or other training software modules to develop schedules, training plans, courses, track attendance and issue tests/quizzes.
• Marketing information regarding training such as email blast, Neogov notifications, bulletins, etc.
• Possible assistance with other programs as necessary.

Job Requirements:

• Good working knowledge of file and vendor management
• General knowledge of governmental or similar procurement processes and practices
• Considerable knowledge of accounting, business, finance, economics, marketing, industrial management, quantitative methods, budgeting, business management, and contract management.
• Ability to communicate excellently both verbally and in writing
• Considerable knowledge of computer programs such as Microsoft Office (word, powerpoint, excel, sharepoint), automated financial systems or Enterprise Resource Planning (ERP) systems, P-card software, etc.
• Ability to establish and maintain effective relationships with vendors, and city staff at all levels.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Staffing Services is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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Job Type: Full-time

Pay: $27.00 - $32.00 per hour

Schedule:

• Monday to Friday

Work Location: In person