Procurement Assistant (Procurement & Contract Assistant)

Initial Posting Date:
04/20/2023
Application Deadline:
05/01/2023
Agency:
Department of Consumer & Business Services
Salary Range:
$3,265 - $4,913
Position Type:
Employee
Position Title:
Procurement Assistant (Procurement & Contract Assistant)
Job Description:
Our mission...
To protect and serve Oregon's consumers and workers while supporting a positive business climate.
The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses.
This position is with the Central Services Division (CSD). CSD is responsible for providing accounting, budgeting, collections, procurement, facilities management, information technology, human resources, and research services to the department.
This position is represented by the Service Employees International Union (SEIU).
What's in it for you:

• Rewarding work in a productive and creative environment
• Colleagues who are passionate about public service
• Work/life balance, 11 paid holidays a year, and a competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon

Here's what you will do:
As a Procurement Assistant, you will purchase supplies, products and services using standard purchasing and contacting methods. You will also provide technical administrative support within the procurement unit by assisting higher-level specialists, and gathering and processing information in support of contracts and agreements. You will have the opportunity to work in OregonBuys as a Wave 1 agency.
DCBS CSD's Procurement & Contract Assistant performs administrative duties to support the procurement team. For example, in addition to purchase orders and procurement analysis, the Assistant's duties include, but are not limited to, gathering topics to create procurement agenda items, note taking, working with Communications to post information to the internal website, maintaining e-files, gathering and formatting procurement's key performance measures, and updating policies, procedures, and templates.
For a complete listing of the duties and responsibilities of this position, please review the position description by clicking here.
Here's what you need to qualify:
Minimum Qualifications:

• Two years of clerical-support experience in a related fields such as general business, accounting, contracts, purchasing, or project administration support

OR

• An associate's degree or higher

A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.
Requested Skills:

• Highly proficient with microcomputer applications such as Access, Word and email
• Extensive experience with Microsoft Excel
• Dedication to quality customer service and sensitivity to customer needs
• Strong interpersonal and communication skills, both verbal and written
• Superior telephone etiquette
• Good facilitation skills
• Ability to deal effectively with a variety of contacts inside and outside the agency
• Strong problem solving skills
• Ability to use sound judgment and decision making skills
• Ability to plan and organize work efficiently
• Ability to work well under stress and time pressures

Application information:

• A resume and cover letter are required for this job postingPlease attach them in the "Resume / CV" section of the application
• Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
• You may be asked to submit a skills assessment, a writing sample, or a video interview as part of the application screening process.

Additional information:

• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.
• The successful candidate must have a valid driver's license and a satisfactory driving record. Before an offer of employment, DCBS may request that you provide an official driving record.
• This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
• Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.
• We hire preferred workers! For more information, please visit our website: Preferred Worker Program.
• The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. DCBS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful links and contact information:
Learn more about DCBS
Understanding the State Application Process
Help and Support webpage
For more information you may contact us by e-mail at DCBS.Recruiting@dcbs.oregon.gov or by phone at 503-378-3200.
DCBS is fully committed to attracting, retaining, developing, and promoting the most qualified candidates without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, or veteran status. For more information, please visit our diversity, equity and inclusion webpage