Preschool Recruitment And Enrollment Specialist

About LPS
Lynn is a seaside urban district located on Boston's north shore. The city is known for its contemporary public art, historic architecture, downtown cultural district, and public parks and open spaces, which include the oceanfront Lynn Shore Reservation and Lynn Woods Reservation. Home to an international population, Lynn Public Schools services almost 17,000 students across 18 elementary schools, 3 middle schools, 2 comprehensive high schools, 1 vocational school, and 1 alternative junior/senior high school. We are a linguistically-rich community with 68% of our students speaking two or more languages.
LPS Vision and Core Values
Drawing upon the strength of our community, our families, our students, and our partners, Lynn Public Schools commits to fulfilling the intellectual, physical, and social-emotional potential of all of our students. We work together so our students learn to thrive, advance, and impact the greater community and the world.
The Lynn Public Schools is committed to our Core Values:

• Inclusiveness
• Shared Responsibility
• Collaborative Relationships
• High Expectations
• Inspiring Life-Long Learning

Lynn Public Schools is dedicated to the goal of strengthening an environment and school culture that honors and celebrates diversity and responds effectively to the social-emotional experiences of every student and family. LPS Strategic Plan
QUALIFICATIONS

• Urban experience preferred.
• Experience working with families of young children preferred.
• The ability to speak, write, and read Spanish or (Haitian Creole, Khmer, Arabic, and Portuguese) Strongly encouraged but not required.
• Bachelor's degree, or working towards, from an accredited college or university in Human Resource or related field.

We encourage you to apply or reach out for more information if you meet some of the qualifications above. The Lynn Public Schools community celebrates that we live in a rapidly changing, increasingly diverse and connected world. We are committed to hiring educators that represent diversity of race, color, sexual orientation, national origin, disability status, religion and gender.
Job Details
The Preschool Recruitment and Enrollment Specialist is responsible for the functions around enrollment, family Recruitment and program eligibility in Lynn Public Schools Preschool Partnership Programs and the Lynn Public Schools PreK Lottery. The Preschool Recruitment and Enrollment Specialist's essential duties are to collect, enter, report and maintain data, records and reports related to the preschool application process including program eligibility, recruitment efforts, selection, enrollment and attendance of children in the programs. This is a grant funded position.
ESSENTIAL DUTIES:
Recruitment and Selection

• Actively participate and aid in creating and implementing programs' recruitment plan.
• Attend recruitment events in the community.
• Attend community events and activities to recruit new families.
• Participate in the programs' selection and placement meetings.
• Complete and follow up on intake referrals.

Enrollment and Eligibility

• Communicate and meet with potential families and provides information regarding program eligibility requirements.
• Collect, copy and process all documents received from families related to eligibility.
• Ensure income calculation and verification is accurate based on documents collected from the families.
• Oversee all activities related to the processing of applications.
• Collect all documentation from families to confirm eligibility and begin to process that aligns with LPS and EEC enrollment standards.
• Provide frequent communication with families regarding application status.
• Input application and all communication with family, into database system.
• Strive to achieve 100% program enrollment for all program options, supporting a minimum of 10% enrollment of children with disabilities.
• Maintain an active waitlist.

Attendance and Participation

• Monitor, prepare and distribute reports including monthly attendance analysis to ensure that attendance does not fall below local state standard.
• Compare and reconcile attendance reports, reporting inconsistencies to partners, and LPS Admin team.

Utilize Information and Technical Systems

• Maintain and monitor a comprehensive record keeping system through documents and through database system.
• Maintain statistical data as required by EEC grants.
• Perform detailed data entry work and data compilations to ensure the program's timely preparation of reports.
• Ensure on-going monitoring, tracking, follow-up and analysis of enrollment data, and produce regular reports.

SKILLS AND RESPONSIBILITIES:

• Demonstrate a knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served.
• Excellent written and verbal communication as well as interpersonal skills.
• Successful experience in working as a member of an interdisciplinary team.
• The skill to deal with sensitive family situations in a non-threatening and professional manner.
• Ability to set and maintain professional boundaries with staff and families.
• Behave in a professional manner.
• Keyboarding skills, computer literacy and familiarity with various applications such a database, word processing, e-mail and internet.
• Engage in ongoing staff development to expand professional skills.
• Knowledge of neighborhoods served by programs and district services relevant to the program's population.
• Proven ability to keep accurate written records and documentation.
• Attend and participate in community activities, training, and night meetings as needed.
• Knowledge of the voucher process and obtaining a voucher from the state.
• Possess bilingual ability where appropriate. Translates as necessary or when needed.
• Experience in providing support to an ethnically diverse staff.
• Maintain knowledge of all federal, state, city and program laws, regulations, standards, and policies.
• The ability to speak, write, and read Spanish or (Haitian Creole, Khmer, Arabic, and Portuguese) Strongly encouraged but not required.

TERMS OF EMPLOYMENT: Twelve-month position
SALARY: $68,000
BENEFITS: The City of Lynn offers comprehensive and competitive health and dental benefits; Harvard Pilgrim PPO/HMO, Altus Dental High/Low, and Vision Insurance. Life Insurance, Flexible Spending Plan (FSA) as well as Short Term Disability and Long-Term Disability are available on a voluntary basis. Please see the website: City of Lynn for more details.
An offer of employment is contingent upon successful completion of pre-employment physical, including a drug test, National fingerprint-based Criminal Background Check (NCBC) and Criminal Offender Record Information (CORI). All MUST be completed PRIOR to the start of employment.
Non-Discrimination Policy
It is the policy of the Lynn Public Schools not to discriminate on the basis of race, color, national origin, creed/religion, sex, gender identity, ethnicity, sexual orientation, mental or physical disability, age, ancestry, marital status, homelessness, special need, proficiency in the English language or academic achievement or any other consideration made unlawful by any federal, state or local laws or regulations, including Title VI and VII of Civil Rights Act of 1964, Title IX of the 1972 Amendments to the Civil Rights Act, Section 504 of the Rehabilitation Act of 1973, The Age Discrimination in Employment Act, and M.G.L. Ch. 76:5, M.G.L., Ch.151C.