Portfolio Manager Assistant - 2521

Guardian has an immediate opportunity for a Full-Time Portfolio Manager Assistant (PMA) to join our experienced and committed team at our downtown Portland home office!

The primary purpose of the PMA position is to provide ongoing advanced administrative support to Portfolio Managers of multifamily apartment communities, identifying areas of need and responding accordingly.
Critical to the success of this role will be an individual who has demonstrated strong professionalism, organization skills and computer proficiency, preferably in the industry of property management/real estate or a similar field.

Compensation: $25-27/hr + $500 bonus after 6 months + benefits.

Benefits: Medical/Vision/Prescription Insurance, Dental Insurance, Medical/Dependent Care FSA, Life/AD&D Insurance, Employer-matched 401-K, PTO, Paid Holidays, Employee Assistance Program.

Schedule: 40 hours/week, Monday - Friday 8:00AM - 5:00PM.

Guardian provides a culture in which employees are encouraged to learn new skills and develop their existing strengths. Upward mobility is a reality here! We provide ample training and opportunity for anyone who desires to take their property management career to the next level! Interested in growing along with one of the leading property management companies in the Northwest? This could be the perfect opportunity for you!

Qualification Requirements:
The requirements listed below are representative, but not exclusive of the knowledge, skill and/or ability required.
• High School diploma required
• Minimum two years of experience working in property management, accounting or another professional services industry
• Excellent verbal and written communication skills; high level of organization and professionalism
• Strong computer skills, including solid experience with Microsoft Office suite (particularly Word & Excel)
• Yardi (or other real estate property management software) experience a plus
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations.
• Interact with and support property and/or corporate staff; to provide review of check requests; coordinate meetings; complete travel arrangements, edit/approve correspondence to and about residents, vendors, clients, agencies, employees, and the public.
• Compose professional business correspondence; create and maintain contact information databases and spreadsheets as requested or where a need is identified. Design and prepare comprehensive statistical reports, spreadsheets and surveys. Prepare charts, graphs, tables and presentations for various audiences as necessary.
• Utilize the accounting and office computer software programs to prepare and provide reports.
• Analyze requests for information from various clients and agencies. Identify or create reports and verify accuracy to meet the criteria of the request.
• Coordinate and oversee property reserve request process. Independently identify items for submission, complete requests. Work directly with property accountants to track and execute requests and payments to vendors. Maintain accurate records of draw requests and provide back up as needed to lenders, internal staff, and financial auditors.
• Review and sort supervisor’s mail. Analyze and review task items received. Execute items as appropriate.
• Prepare legal documents and complete forms including but not limited to management agreements and management plans, assumption agreements, and violation notices. Identify and complete necessary attachments to fulfill agency requirements.
• Respond to emergent needs including property notice of shut off, flood or fire. Provide guidance and direction to sites for next steps and resolution.
• Set up or discontinue utilities including phone service, water, electric and trash service for takeovers and discontinuations ensuring that accurate ownership and billing information is conveyed. Work with utility companies to resolve final billing issues and pro-rates between ownership entities.
• Coordinate monthly distribution of owner financial statements via electronic or hard copy format. Ensure accuracy in reporting and adherence to requirements as dictated by management agreements.
• Maintain Outlook calendars for supervisors. Communicate with corporate office and properties regarding vacations and schedules for supervisors and self.
• Maintain files and filing systems, and create when not in place, to allow for an organized method of locating, researching and discarding of data to meet the needs of the company and retention schedules.
• Coordinate special events including office functions and company sponsored events as requested.
• Other responsibilities as assigned by Portfolio Managers.

Guardian – Company Description

Guardian is a developer, owner, and operator of multifamily properties, providing innovative real estate solutions dedicated to community and housing for all. Based in the Pacific Northwest, our customer-focused team is committed to supporting and lifting the communities we serve. Since 2002, Guardian has developed or acquired 11,000 multifamily units and 350,000 square feet of commercial space. With more than 350 team members, our management portfolio consists of 110 communities across four states.

The Guardian Experience – Our People

Property Management is our strength. People have always been our passion. Our team is, and has always been, actively engaged in superior real estate management and enhancing the communities in which we live and work. In this economy, companies come and go. As a third-generation, family owned firm, Guardian’s growth and stability has evolved the company into a leading Pacific Northwest real estate management and investment firm.

Guardian Offers

In addition to competitive salaries, 401(k), Paid Time Off and paid Holidays, we offer a culture in which individuals work and participate in collaborative team environments and are encouraged to continue to grow both professionally and personally.

AAP/EEO Statement

This institution is an equal opportunity provider and employer.

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866)632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, or by fax at (202) 690-7442.