Police Records Supervisor

Salary: $5,804.38 - $7,778.46 Monthly
Location : Beaverton Public Safety Center, OR
Job Type: Full time
Job Number: FY23/24-00884
Department: Police
Division:Police Records
Opening Date: 12/14/2023
Closing Date: 1/7/2024 11:59 PM Pacific
The Position
Apply your public safety knowledge and grow your leadership skills as the Beaverton Police Department's next Police Records Supervisor. Beaverton Police Department has a unique opening for a Police Records Supervisor to provide supervision and leadership to the 16-person Records Division and assist with program planning, project management, and budgeting.
This is a great growth opportunity for someone with experience and expertise in law enforcement records who is interested in taking on supervisory responsibilities and growing in the field. In addition to providing direct supervision and oversight to Police Records Specialists, the Records Supervisor will have the opportunity to dig into project ranging from data analysis to policy development.
This is a full-time, exempt, Management 2 (M2) position. There is one vacancy.
Please click APPLY to submit your application via the City of Beaverton's online portal. You will need to fill out your work history and respond to several supplemental questions. Experience and skills will be evaluated using the work history and supplemental questions only; resumes and cover letters are not accepted in place of a completed application.
Responsibilities
Operational oversight:

• Schedule employees to ensure 24/7 coverage, authorize overtime, and approve time off.
• Supervise daily operations in the Police Record section.
• Develop, review, and administer section work plans, policies, and procedures.
• Set performance standards and evaluate program effectiveness.
• Ensure excellent customer service to the Beaverton community, as well as to other internal customers and partner agencies.

Employee Development and Performance:

• Hire employees.
• Provide basic job training, safety instruction, and technical assistance to employees.
• Evaluate broader section training needs and implement programs.
• Provide developmental training and performance coaching.
• Conduct performance evaluations and administer improvement plans.
• Manage employee grievances and disciplinary processes.
• Ensure a workplace culture of respect, courtesy, and inclusion.

Project management and administration

• Authorize payments to contractors and consultants.
• Assist in budget preparation and monitor expenditures throughout the year.
• Process expungement orders accurately and in a timely manner.
• Conduct LEDS testing/certification for new Police Officers.
• Disseminate information to staff, attorneys, courts, and the public.

Additional duties as described in the class specification.
Qualifications
Minimum qualifications:

• High school diploma or GED, and
• Five years' administrative support experience in an office environment or Police Records, including
• One year in a lead or supervisory role; or
• An equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position.

Licensing and special requirements

• Law Enforcement Data Systems (LEDS) certification required within 30 days of hire.
• Criminal Justice Information Services (CJIS) fingerprints must be completed and cleared prior to start date.
• Ability to pass reference checks and education verification and satisfy the requirements of a background check.
• Ability to satisfy the requirements of a pre-employment drug screen.

The City of Beaverton is committed to supporting a culture of accountability, equity and inclusion for all, especially marginalized groups. We pledge to continue the ongoing, difficult and essential work needed to address institutional racism and historical inequities in all forms.
Beaverton is a diverse city, boasting a large population of qualified persons, including women, veterans, Black, Indigenous and people of color, persons with disabilities, generational groups, persons who speak many languages and are of diverse national origins.
Studies have shown that many candidates, especially women, are less likely to apply for a job if they do not believe they meet 100% of the hiring criteria. The city's talent acquisition goals include hiring the candidate who is best able to meet the performance objectives of the role. We therefore encourage persons with non-traditional skill sets and experiences to apply, even if you believe you do not meet 100% of the qualifications and hiring criteria described.
Compensation
Salary range: $5,804.38 - $7,778.46 monthly
Starting rate will be determined depending on relevant work experience as outlined in the Equal Pay Act. New hires who meet minimum requirements will start at step one. Higher steps may be offered to those who have additional years of directly related experience to the position within the posted wage range.
Total compensation package and benefitsIn addition to competitive pay, the city offers a wide variety of benefits to regular employees which make up an exceptional total compensation package.
The city pays the full retirement contribution to PERS including the employee portion; provides employees with an opportunity to participate in a deferred compensation retirement plan; makes available a public service loan forgiveness program and tuition reimbursement program; and offers excellent health, dental, vision and life
Additional benefits include excellent , PTO cash out options, wellness programs and incentives, a Health Reimbursement Account (HRA) VEBA with 3% employer contributions, an Employee Assistance Program (EAP) and bilingual pay premiums.
City of Beaverton Compensation Break Down
Gross cash compensationStarting stepStep 1Step 4Step 7Yearly salary$69,652.56 $80,645.28 $93,341.52 Estimated benefits paid by the city - Non-cash compensationPublic Employees Retirement System fully-paid contributions for employee $3,656.76$4,233.88$4,900.43Medical & Dental - Max city contributions for employee +1 (dollar value)$25,284.96$25,284.96$25,284.96Health Reimbursement Account (HRA) VEBA; 3% contribution$2,089.58$2,419.36$2,800.25No-cost TriMet public transportation pass (dollar value)$1,200.00$1,200.00$1,200.00Total estimated non-cash compensation/benefits$32,231.30$33,138.20$34,185.64Total salary and estimated non-cash compensation value$101,883.86$113,783.48$127,527.16
The City of Beaverton provides a generous benefit package, including excellent medical, dental, vision, and life insurance coverage; and employer-paid PERS retirement. Learn more about your options and employee-based benefits by clicking the link below.
01
This position requires the ability to work various schedules (day, swing, graveyard), as well as weekends and holidays.

• I understand this requirement.

02
What is your highest level of education?

• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

03
Which best describes your work experience with law enforcement records?

• Less than one year
• 1-2 years
• 2-4 years
• 4-5 years
• 6-9 years
• 10 or more years
• None of the above

04
What best describes your direct supervisory experience?

• Less than 1 year
• 1-2 years
• 2-4 years
• 4-5 years
• 6 or more years
• None of the above

05
Do you now, or have you ever had LEDS (Law Enforcement Data Systems) certification?

• Yes, I currently have LEDS certification.
• No, I have never had LEDS certification.
• I am not currently LEDS certified, but I have been in the past.
• None of the above

06
Please write a specific, thorough, and unique response to each of the following questions. Do not state "see resume" or "see cover letter" in lieu of responding to these questions.

• I understand this requirement.

07
In approximately 250 words: Please describe your experience with law enforcement records management and handling public records requests.
08
In approximately, 250 words: Please describe your experience working with law enforcement databases. Be detailed in what databases you have worked with.
09
In approximately 250 words: Please describe your management or leadership style. If you do not have direct management or supervisory experience, please explain how you would approach managing a workgroup as a new leader.
Required Question