Police Records Specialist - Pt

Primary Objective

• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly

Examples of Duties

• Performs data entry (i.e., citations, reports, etc.)
• Directs incoming scheduled appointments, phone calls and public inquiries to appropriate personnel
• Transcribes, records, duplicates and files investigative statements, videos and digital media
• Monitors and administers multiple database applications; compiles statistical data and reports
• Acquires and maintains knowledge of the Minnesota Data Practices Act regarding classification of data released; responsible for researching matters related to data practices and dissemination of information
• Appropriately routes police department offense reports
• Develops and releases specialized crime reports for media
• Maintains Registered Sex Offender registration forms and related reports
• Generates reports and maintains statistical data required by the Minnesota Bureau of Criminal Apprehension
• Assists in compiling and electronically sending investigative files to the City and County Prosecutor's offices; processes all paperwork for court
• Performs background checks for law enforcement, local government, private citizens, city personnel, Hennepin County, Liquor and Gun Permit applications, and adoption agencies
• Provides system function support
• Monitors and audits fingerprint and photo imaging submissions to the state for accuracy and quality
• Researches and executes/resolves court orders for expungements and Criminal History Suspense Files
• Be available for occasional call-ins
• Works various shifts and schedules when required and assigned
• Other duties as apparent and assigned

• Knowledge of laws, regulations and procedures related to the release of information of Police Records
• Knowledge of law enforcement administrative policies and procedures, local police agencies, legal terminology, local government, and operations of City divisions
• Knowledge of Data Privacy Laws
• Skill in prioritizing one’s work and completing assignments accurately with attention to detail
• Ability to communicate clearly, both orally and in writing, with the public, employees, and others in an effective, tactful, and courteous manner
• Ability to develop and maintain effective working relationships with staff, other City department personnel, and the general public
• Ability to take responsibility for one's work by anticipating and planning workloads by being punctual, adaptable, and accountable in one's daily work assignments
• Ability to work under time pressures and conflicting demands

Minimum/Desirable Qualifications

• High school degree or equivalent
• Three years general clerical experience, including customer service experience
• Accurately type a minimum of 60 words per minute with accuracy
• Experience with Microsoft Office

• Work experience providing administrative support in a law enforcement, local government or public safety office
• Training in or knowledge of the Minnesota Government Data Practices Act
• Experience with processing/responding to Freedom of Information Act (FOIA) requests
• Experience making copies of 9-1-1 calls, body camera videos, and patrol car camera videos

Supplemental Information

Ongoing Part-Time employees who are employed for more than 6 months will make contributions to the pension program (PERA) through payroll deductions unless they qualify for one of the exemptions. In addition, Part-Time may receive Paid-time Off (PTO) at rate outlined in employee handbook and eligable for paid parental leave after 6 months of employment.
Temporary/Seasonal employees do not receive benefits outside of Paid-time Off (PTO) at rate outlined in employee handbook.