PMO Assistant

$17-$20/HOUR - Please read complete job detail below before applying/submitting your resume.

The PMO Assistant is to provide general support to the department. The PMO Assistantwill maintain and update ERP, record keeping systems, databases, spreadsheets, and maintaining a PNL sheet for all ongoing jobs. This position assists the Project Coordinators, Project Managers, and the warehouse with daily administrative tasks, scheduling, and quality control checks with the customer. This is a training position to transition to a Project Coordinator.

· Review open jobs and work with PMO Managers and Field Superintendent to schedule jobs according to FIFO and/or customer expectations.

· Schedule according to availability and service level. Work with warehouse team to coordinate inventory needs and delivery expectations.

· Monitor status of jobs daily and provide a progress report as needed.

· Work with Project Manager and AV/PC Team to ensure projects are on track.

· Review and update all live documents (i.e., google docs, smart sheets, ERP, email, etc.) viewed by Delcom management, PM, and customers on a daily basis.

· Develop and execute plans when needed to meet company and customer expectations. These should be discussed with the Project Manager before implementation.

· Keep track of project inventory and product returns.

· As a member of our project team, you are expected to adhere to all company policies and procedures.

· Effectively communicate progress of work, scope of work, and job expectations to Delcom management, AV and PC teams, and our customers.

· Record and keep track of assignments for review with Project Manager on a weekly basis.

· Expected to assist in resolving problems as they present themselves and find solutions that will keep the team on track and on budget.

· Perform audits as needed to assure jobs are being completed to meet our customer’s expectations.

· Perform other duties as assigned.

QUALIFICATIONS

· High School diploma or equivalent.

· Must be able to type a minimum of 40 wpm.

· Additional training in customer service or computer related skills are a benefit.

· Must be able to manage multiple tasks simultaneously.

· Must be familiar with standard business documentation to assist with reports, agendas, and meeting notes.

· Must demonstrate planning and organizational skills to assure that assigned tasks are completed on or before the specific due date.

· Must be proficient with MS software (Excel, Word, etc.) & Email.