Planning & General Affairs Administration Officer (Bilingual Japanese Proficiency Required)

SUMMARY
- Assists the management of Planning and support the junior staff of Planning for the following:
§ To design, coordinate, implement and monitor bank-wide projects
§ In semi-annual bank-wide planning and budgeting & expense control
§ To maintain the data related to the Bank's Custodial and Securities Lending Business and to analyze the profitability and future prospects to develop the strategy
§ In market research related to Custodial Business and in analysis of the gap between the Bank and Markets
- Prepares analytical reports and presentation materials.
§ Assists the management of General Affairs and support the junior staff of General Affairs for maintaining/performing operations of the General Affairs including but not limited to, accounts payable, document management and handling the Japanese Expatriate administration important mail handling purchasing, record keeping, internal relocations, physical security matters and tasks relating to the Facilities' special projects
MANAGEMENT/SUPERVISON Supervise 2 staff members
JOB FUNCTIONS/DUTIES AND RESPONSIBILITIES
1. Planning
• Researches information from various sources like Internet, information vendors, banking regulators and other US global custodians etc.
• Assists to prepare annual Business Plan and monitor the budget and expenses
• Analyses the collected information and prepare reports for management review in English and Japanese
• Assists to coordinate, implement and monitor bank-wide projects relating to Risks and Managerial Accounting to improve efficiency and resource allocation
• Assists Planning management operations
• Coordinates Tokyo-related matters and monitoring-related documents, as required
• Translates important documents as needed between English and Japanese
• Performs all functions as assigned by management
2. General Affairs
• Administers Accounts Payable
• Administers Document Management
• Administers Vault open/close and access control
• Arranges Business Travels
• Administers Japanese Expatriate related matters
• Handles Important Mail with the Parent Bank
• Arranges accommodations for guests and trainees
• Greets and directs visitors in person at the front desk or on the telephone
• Translates and Prepares English and Japanese reports important documents as needed
• Supports Planning tasks as instructed by management
• Supports coordination of the Board meetings, Directors' administrative issues and the Board related matters
• Administers Facility Control related matters
• Administers Document management administration
• Administers Security control related matters
• Administers Office supplies, small articles control
• Administers Mail handling / Responsible for the receipt and distribution of incoming deliveries
• Administers Business Continuity Plan
• Performs all functions as assigned by management
• Provide high quality work by ensuring accuracy and seeking to continuously improve our processes and platforms by embracing new and better ways of doing things.
• Enhance employee's knowledge and understanding of job responsibilities through continuous communication and on the job training. Training should focus on establishing high quality/accuracy of work.
SPECIFIC AUTHORIZATION

1. Controls the important keys

REQUIREMENTS

1. Advanced degree in Business Administration or equivalent.
2. 10 years of experience required

3. Good knowledge of USGAAP preferred
4. Strong oral and written communication skills in English and Japanese
5. Good interpersonal skills
6. Good PC skills. Experience with excel spreadsheets and word processing software