Pharmacist - Facility Program Manager Inventory & Procurement

Summary
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific individual eligibility requirements in accordance with VHA policy and submit your EDRP application within four months of appointment. Approval, award amount (up to $200,000) and eligibility period (one to five years) are determined by the VHA Education Loan Repayment Services program office after complete review of the EDRP application.
This job is open to

• Internal to an agency
  Current federal employees of this agency.

Clarification from the agency
This position is ONLY open to current, permanent VA Western Colorado Health Care System Employees.
Videos
Duties

• Utilizes strict accounting practices to maintain an accurate budget. Provide upper management with quarterly, monthly, and often daily updates on budget status.
• Maintains sufficient inventory for the needs of the Medical Center while maintaining budget.
• Presents upper management on a routine basis: expenditure reports, cost analysis, stock usage, budget forecast, drug shortages, drug recalls and new product cost impact.
• Obtains government purchase card and complies with all the acquisition regulations, both Federal, VA and local to include small business and mandatory sources.
• Reconciles purchase card charges within the established time limits. Resolves disputes of unknown or incorrect charges also within the established time limits.
• Functions as a Contracting Officer's Representative (COR) and prepares contracting requests for Pharmacy Service.
• Provides direct oversight for the accountability of expired or soon-to-expire medications held for return for credit. Ensures all items are secured and monitored through the time of pick up by the contracted reverse distributor to reduce possibility of undetected loss, theft, or misuse.
• Maintains a running inventory list of non-controls for tracking purchases to be used in reconciliation of invoices to maximize revenues received through credits.
• Provides clinical judgement in considering cost-effective alternatives within the National Formulary for drug shortages due to backorders or recalls.
• Serves as the Cache Manager for the Pharmacy Drug Cache ensuring cache inventory are maintained, secured, and appropriately stocked for emergency situations.
• Oversees the receiving and verifying of correct shipment of pharmaceuticals. Incumbent must assure that immediate reconciliation for incorrect shipments and coordination of a correction with the vendor occurs.
• Responsible correct storage requirement of pharmaceuticals. Refrigerated or frozen items must be placed into proper storage in a timely manner. MSDS must be maintained for hazardous materials and all pharmaceuticals except for tablets and capsules.
• Oversees purchases of medications from Prime Vendor daily.
• Ensures that the Pharmacy Service is following all procedures in VA controlled substance directives, including VHA Handbook 1180.01 and 1180.02, the Code of Federal Regulations (CFR), in addition to all Medical and Service policies governing the purchasing, ordering, secure storage, dispensing, administrative, and distribution of controlled substances.
• Serves as liaison between company representatives and managerial staff.
• Serves as resource statistician on financial status reports for various Medical Center committees.
• Serves as liaison between Acquisition and Material Management Service, Fiscal Service and Pharmacy.
• Serves as backup support to Pharmacy Procurement Technicians.
• Oversees that the Maintenance of stock is in an orderly and clean work environment.
• Oversees inventories of direct-order stock weekly and determines ordering needs.
• Oversees the labeling of the shelf with a bar-coded label whenever a new product is received.
• Coordinates drug recall and out of date drug disposition.
• Assures that received stock is put away as soon after its receipt as possible.
• Maintains a borrow/loan ledger, which is reconciled monthly to document borrow/loan actions with other institutions in the area. All loans must be recovered, and all borrowed items repaid monthly, or otherwise an appropriate explanation is documented.
• Serves as assigned by the Chief of Pharmacy and/or the Associate Chief, Drug Serves on committee Accountability.

Work Schedule: Monday - Friday, 8:00am - 4:30pm
Compressed/Flexible: Available t the Supervisor's discretion
Telework: Available on an ad hoc basis at the Supervisor's discretion
Virtual: This is not a virtual position.
Functional Statement #: 58710-O
Relocation/Recruitment Incentives: Not authorized
EDRP Authorized: Contact Jillana Martinez (jillana.martinez@va.gov), the EDRP Coordinator for questions/assistance. Learn more
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required
Requirements
Conditions of Employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• You may be required to serve a probationary period.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Must pass pre-employment physical examination.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications
Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
Basic Requirements:
United States Citizenship. Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
Education.

1. Graduate of an Accreditation Council for Pharmacy Education (ACPE) accredited College or School of Pharmacy with a baccalaureate degree in pharmacy (BS Pharmacy) and/or a Doctor of Pharmacy (Pharm.D.) degree. Verification of approved degree programs may be obtained from the Accreditation Council for Pharmacy Education, 20 North Clark Street, Suite 2500, Chicago, Illinois 60602-5109; phone: (312) 664-3575, or through their Web site at: http://www.acpe-accredit.org/. (NOTE: Prior to 2005 ACPE accredited both baccalaureate and Doctor of Pharmacy terminal degree program. Today the sole degree is Doctor of Pharmacy.)
2. Graduates of foreign pharmacy degree programs meet the educational requirement if the graduate is able to provide proof of achieving the Foreign Pharmacy Graduate Examination Commission (FPGEC) Certification, which includes passing the Foreign Pharmacy Graduate Equivalency Examination (FPGEE) and the Test of English as a Foreign Language Internet-Based Test (TOEFL iBT)

Licensure. Full, current and unrestricted license to practice pharmacy in a State, Territory, Commonwealth of the United States (i.e., Puerto Rico), or the District of Columbia. The pharmacist must maintain current registration if this is a requirement for maintaining full, current, and unrestricted licensure.
Grade Determination:
GS-13 Facility Program Manager
Experience. In addition to the GS-12 requirements, must have 1 year of experience equivalent to the next lower grade level.
Assignments. For all assignments above the full performance level, the higher level duties must consist of significant scope, administrative independence, complexity (difficulty) and range of variety as described in this standard at the specified grade level and be performed by the incumbent at least 25% of the time.

• Facility Program Manager. Manages all aspects of a distinct program to include policy development, quality resources and specialty functions unique to the program to optimize cost effectiveness (budget) and patient outcomes. Coordinates a single program area of a complex pharmacy operation, or multiple program areas within a facility to develop, organize, manage, and control complex pharmacy programs. Develops, organizes, coordinates and manages single or multiple program areas within the medical facility; this may include a single program area at multiple facilities. The Program Manager title is reserved for those individuals who have one or more of the following: supervisory responsibilities for various sections within Pharmacy Service; a complex program requiring coordination of multiple locations such as medical center care facilities, Community Based Outpatient Clinics (CBOCs), rural health, telemedicine, etc; specialized areas of a complex nature such as nuclear pharmacy, quality assurance, pharmacy informatics, clinical applications coordinator, Home Based Primary Care, pharmacoeconomist or liaison pharmacist duties requiring the coordination of processes with other medical facilities or VISNs.

Demonstrated Knowledge, Skills, and Abilities (KSAs). In addition to the experience listed above, the candidate must meet demonstrate the following:

1. Ability to communicate orally and in writing to persuade and influence clinical and management decisions.
2. Expert understanding of regulatory and quality standards for their program area.
3. Ability to solve problems, coordinate and organize responsibilities to maximize outcomes in their program area or area of clinical expertise.
4. Expert knowledge of a specialized area of clinical pharmacy practice or specialty area of pharmacy.
5. Advanced skill in monitoring and assessing the outcome of drug therapies, including physical assessment and interpretation of laboratory and other diagnostic parameters.

Preferred Experience: three or more years of pharmacist experience.
References: VA Handbook 5005-55 Part II, Appendix G-15
The full performance level of this vacancy is GS-13.
Physical Requirements: See VA Directive and Handbook 5019.
Education
IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.
Additional information
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not confer competitive status.
VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, resume, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
The Department of Veterans Affairs pe...