Personnel Management Specialist I, Ii, Iii, Iv, V - Workers' Compensation Unit

Salary: $4,011.00 - $6,949.00 Monthly
Location : Honolulu, HI 96817
Job Type: Permanent, Full-time 12-month
Job Number: 2024-00139
District / Complex Area: Classified / OTM / Personnel Assistance Branch
School / Office: Classified / Workers' Compensation
Opening Date: 02/16/2024
Position %: 100%
Position Number: 59625
Description
The authorized level of the position is Personnel Management Specialist V. Applications are being accepted down to the Personnel Management Specialist I in the event of recruiting difficulties.
Salary Range:All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations.
Personnel Management Specialist I, SR-16: $4,011.00 - $4,880.00 per month
Personnel Management Specialist II, SR-18: $4,339.00 - $5,282.00 per month
Personnel Management Specialist III, SR-20: $4,690.00 - $5,713.00 per month
Personnel Management Specialist IV, SR-22: $5,076.00 - $6,177.00 per month
Personnel Management Specialist V, SR-24: $5,713.00 - $6,949.00 per month
Examples of Duties

1. Performs the most difficult Workers' Compensation work independently and furnishes Workers' Compensation advisory services and evaluations for organizations which are complex, new, or dynamic;
2. Serves as a specialist, consultant and trouble shooter with independent responsibility for a functional area in resolving very difficult Workers' Compensation problems and handling assignments of a very complex nature;
3. Performs other related duties as assigned.

Minimum Qualifications
Basic Education/Experience Requirements: Graduation from an accredited four year college or university with a Bachelor's degree. Excess work experience as described under the Specialized Experience below or any other progressively responsible administrative, professional or other analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four years of successful study while completing a college or university curriculum leading to a Baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities. The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.
Experience Requirement: Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described below:
Class TitleSpecialized Exper (years)Staff Spclt or Supvry Exper (years)Admin Exper (years)Total Exper (years) Personnel Mgmt Spclt I0000 Personnel Mgmt Spclt II1/2001/2 Personnel Mgmt Spclt III1-1/2001-1/2 Personnel Mgmt Spclt IV2-1/2002-1/2 Personnel Mgmt Spclt V3-1/2*03-1/2
*For the Personnel Management Specialist V level, supervisory aptitude rather than actual supervisory experience may be accepted. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments; by favorable appraisals by a supervisor indicating the possession of supervisory potential.
Specialized Experience: Professional work experience in one or any combination of Personnel Management functions, i.e. recruitment, placement, examination, position classification, pay or wage administration, employee management relations and services, employee development, personnel program development and services, labor relations and personnel research. Such experience must show ability to deal satisfactorily with fellow workers and/or operating personnel to recognize problems in the operation of a personnel program and to suggest practical solutions and otherwise to accept responsibility in the field of personnel administration. Clerical or technical experience in a personnel program involving work which is limited to the application of personnel rules, regulations and procedures in support of the personnel functions described above is not qualifying.
For levels III and IV, at least one year of the experience must have been comparable to the next lower level in the State service. For level V, at least one year of the experience must have been comparable to the fully independent worker or journeyman level in the State service.
Workers' Compensation Experience: For the level V, one (1) year of the three and a half (3 1/2) years of Specialized Experience must have included experience in the area of Workers' Compensation which involved investigating and monitoring claims including complex legal issues and/or alleged fraud, recommending/determining the employer's position, preparing and recommending settlement offers and negotiating settlements including cases where the employer has denied liability but compromise may be indicated, developing the employer's case and representing the employer in hearings on contested cases. Such experience may have been gained concurrently or separately in meeting the Specialized Experience requirement.
Allowed Substitution of Education for Experience:

1. Possession of a Bachelor's degree from an accredited college or university with a minimum of fifteen semester credit hours of course work in personnel administration, personnel and industrial relations or human resources management covering the recruitment and selection process; job evaluation; performance appraisal; employee training and safety; personnel compensation and benefits administration; staffing process; organizational development; labor laws and/or labor relations may be substituted for six months of specialized experience.
   
2. Possession of a Master's degree from an accredited college or university in personnel administration, personnel and industrial relations or human resources management may be substituted for one year of the specialized experience.
3. Possession of a Ph.D. degree from an accredited college or university in one of the fields described above may be substituted for two years of the specialized experience.

Substitution of Staff Specialist/Supervisory Experience for Specialized Experience: Excess supervisory or staff specialist experience may be substituted for specialized experience on a year-for-year basis.

• Staff Specialist Experience: Personnel Management Specialist experience performing work regularly encompassing difficult and complex situations and problems in a given personnel specialty with responsibility for furnishing advisory services to management in the overall aspects of program development and evaluation; Personnel Management Specialist experience performing extensive and intensive work in a given area of specialization, working on the most complex and difficult assignments in the areas of program development and evaluation, development of new and revised procedures, review of working situations to be sure that departments are following guidelines for sound personnel practices, recommending legislation or studying impact of proposed legislation and engaging in personnel research aimed towards improving the personnel system.
• Supervisory Experience: Experience in the field of Personnel Management which included (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and disciplining them when necessary.

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.
Driver's License Requirement: Applicants must possess a current, valid driver's license.
Supplemental Information
Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.
Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.
Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant's TA History Report or equivalent system-generated report;
   
2. A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
   
3. Copies of the applicant's signed SF-10 Forms.

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.
Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
Equal Opportunity
The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.
12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years o...