Permit Clerk

The Village of Winnetka seeks applicants for a part-time Permit Clerk. The Permit Clerk assists the Permit and Customer Service Supervisor with providing support to the Community Development Department in the coordination of processing and tracking building permit applications, from acceptance to issuance; scheduling of inspections; answering inquires and explaining permit requirements to the public; assisting with departmental communications, including website content; serves as a Freedom of Information Act (FOIA) officer; assists with the acceptance and processing of zoning, subdivision and other special approval applications; and provides routine clerical and administrative support. The position requires the establishment of priorities and occasional exercise of discretion and judgment in accordance with well-established rules, policies, practices, and procedures.

Essential Functions

• Examine submitted building permit application materials to ensure completeness of submittals.
• Answer inquiries from contractors, property owners, architects, etc. regarding building permit applications, approval processes, and code requirements.
• Maintain records of all applications, inspections, and all other correspondence for each permit application, including ensuring permit file is current with respect to revisions or supplemental documentation received.
• Schedule inspection appointments, review daily inspection sheets and enter reports of inspection results into the database. Answer inquiries regarding the status of inspection activities.
• Receive the public, answer telephones, and deliver mail, messages, and faxes to personnel in departmental offices. Respond to telephone and visitor inquiries or redirect calls to appropriate personnel for response and/or resolution.
• Process Freedom of Information Act requests made to the Department.
• File documents and manage office filing systems and historical documents.
• Perform other duties as assigned.

• Graduation from high school or GED equivalent.
• Two (2) years' minimum recent administrative experience or comparable training and experience.
• Knowledge of municipal permits and zoning compliance review strongly preferred.
• ICC Permit Technician certification or Zoning certification preferred.

Knowledge, Skills, & Abilities

• Read, clearly speak, and legibly write the English language.
• Knowledge of general zoning concepts
• Working knowledge of Microsoft Word, Excel, and Outlook; ability to learn Microsoft Access, Adobe Acrobat, and other software as needed.
• Ability to communicate effectively both verbally and in writing, using complex sentences, and proper punctuation, spelling, and grammar.
• Ability to apply common sense understanding to carry out detailed instructions, prioritize multiple tasks, and work independently to meet deadlines.
• Ability to perform basic math skills, calculate basic geometric measurements, use decimals to compute ratios and percentages, and tabulate data to create spreadsheets.
• Ability to enhance relations with co-workers and the public with a professional demeanor, sensitivity, and tactfulness.
• Demonstrate proficiency in the everyday operation and minor maintenance of required tools and equipment.
• Ability to acquire and apply thorough knowledge of Village and Department policies and procedures.
• Individuals must be physically capable of operating a motor vehicle safely and possess a valid driver's license.

The weekly work schedule is normally 20 hours in duration, however, may be altered or extended in the event of emergency, personnel shortage or workload. The position may require occasional evening or weekend work in conjunction with assisting with public meetings and open houses.

Hourly Rate Range: $25.75 - $36.26, depending on qualifications.

Position is Open Until Filled.

For questions or assistance, please contact Ann Eriksson, Human Resources Manager, at (847) 716-3546 or aeriksson@winnetka.org.

Employment Type: Part-time