Payroll/Benefits Coordinator

Purpose:

The Payroll & Benefits Coordinator provides support to all employees through education, enrollment, error resolution, and coordination of termination. Interact with all business units to ensure benefit/payroll inquiries are addressed, maintain data feeds to minimize discrepancies, and deliver benefit education. The coordinator compiles, verifies accuracy, and sorts information according to priorities to prepare source data for computer entry. The role also reviews data for deficiencies or errors, makes corrections, and reviews output. Maintains employee confidence and protects operations by keeping information confidential. Consistently exhibits Midwest Machinery Company's core purpose and values.

Responsibilities:

• Administration and processing of employee benefits; new enrollments, benefit changes, terminations for the company's employees.
• Calculates commissions and creates pay statements for salespeople.
• Acts as point of contact for benefit vendors to ensure all benefit related issues are addressed, including but not limited to file feeds, provider services, invoicing, etc.
• Manages expense reports submission and approvals.
• Manipulates data via Excel for payroll import or reporting purposes.
• Verifies accuracy of payroll information and processes multi-state payroll batches including off-cycle payrolls, as needed.
• Enters, maintains, and/or processes information in the payroll system; information may include employee's hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Reconciles payroll to the general ledger and monthly bank statements.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Records and processes federal and state payroll tax deposits.
• Responds to basic benefit/payroll inquiries from Employees and vendors in a timely manner.
• Escalates issues where appropriate in a timely manner to ensure employees feel well supported.
• Reviews file feeds and ensures any issues are addressed from HRIS to vendor portals for all benefit enrollment/changes/terminations.
• Responsible for manual input of benefit data as necessary.
• Handles third party employment verifications.
• Oversees COBRA administration.
• Act as benefits subject matter expert (SME) educating employees on benefit offerings.
• Ensures that employer contributions and payroll deductions are processed accurately.
• Assists with the development, implementation and administration of benefit communication and educational initiatives.
• Gathers employee feedback on benefit programs and proactively provide to management.
• Monitors and processes all benefit plan invoices.
• Participates in the annual Open Enrollment process.
• Creates and maintains process documentation for internal procedures.
• Maintain integrity and accuracy of data entry into the HRIS.
• Maintains up to date knowledge of applicable state and federal wage and hour laws.
• Creates processes to solve problems as needed.
• Maintains and promotes a safe work environment. Demonstrates understanding of and ability to follow all safety rules and regulations in performing work assignments
• Performs other duties as assigned

Experience, Education, Skills, and Knowledge:

• 2+ years of experience working in payroll, data entry, or accounting required
• 2+ years of experience in benefits administration working in a corporate environment required
• 2+ years of experience in Human Resources activities such as compensation and benefits, and legal compliance a plus
• HRIS systems knowledge Paycom HRIS experience required
• Proficient with the Microsoft Office Suite. Intermediate level using Excel and Word tools.
• Understanding of Basic Accounting Principles
• Successful record of creating and maintaining internal processes for optimal efficiency
• The ability to proactively prioritize, manage and complete multiple projects simultaneously within time constraints and with strong attention to detail.
• Exceptional verbal and communication skills.
• Strong discipline and fiduciary commitment to handling confidential information
• Highly detail oriented and organized.
• Strong ability to compile reports using various data sources.
• Strong analytical and problem-solving skills
• Excellent customer service skills

Physical and Mental and Other Requirements:

• Work environment is an office setting
• Prolonged periods of sitting at a desk and working on a computer
• Occasional bending and stooping
• Ability to lift and carry up to 40 lbs. occasionally
• Occasional travel to dealer stores and/or out-of-state
• Must pass a pre-employment background study

This job description is intended to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Midwest Machinery Co. will reasonably accommodate the known disabilities of qualified disabled individuals.