Payroll Specialist

Description
Payroll Specialist
Reports to:
Finance Manager
Organizational Peers;
Accounting Associate
Accounts Payable Clerk
HR Generalist
HR Recruiter
Direct Reports;
N/A
Job Details
Full time, 40 hours per week
Non-Exempt
Pay Range: $24.00 -$32.40
Job Summary:
The Payroll Specialist is responsible for the upkeep and management of the company's payroll. This position is responsible to effectively administer payroll, maintain timekeeping records, review payroll and payroll reports for accuracy, ensure the accounts are balanced and prepare report for review by management. The Payroll Specialist will assist staff and resolve pay-related queries. This position will require the Payroll Specialist to comply with all applicable payroll laws and regulations.
Performance Requirements;
Knowledge;

Knowledge of organizational policies, procedures, and systems.

Knowledge of the English language to include rules of composition and grammar; spelling; punctuation; sentence structure and content; and of word meaning.

Intermediate knowledge of Excel and Word.

QuickBooks/OnePoint knowledge is a plus

Skills;

Skill in establishing and maintaining effective working relationships with other employees, patients, organizations and the public.

Detail oriented and performance driven.

Exceptional communication, problem resolution and organizational skills.

Abilities;

Ability to maintain strict confidentiality.

Ability to work under pressure, communicate and present information.

Ability to identify problems, recommends solutions, organize and analyze information.

Ability to use Time keeping software

Capable of prioritizing job duties and working independently.

Ability to use Schedule Anywhere software.

Major Duties and Accountabilities:

Payroll

Review timecards for accuracy.

Tracks garnishments, vacation, sick time and benefits.

Reviews, corrects, files and distributes bi-weekly and semi-monthly payroll.

Electronically transmits payroll data to and from HRIS/Payroll platform.

Maintain manual payroll process

Verify accuracy of payroll prepared.

Designs and prepares reports on an as needed basis, prepare payroll summary reports for supervisors.

Assist in employee enrollment and maintenance in the 401k plan and company benefits. Reconcile monthly benefit plan invoices to ensure accuracy of company/employee costs.

Reconcile and audit monthly, quarterly and annually both payroll and 401K

Upload and Fund Section 125 Benefits

Track leave of absence benefit deductions and coordination of disability pay

Payroll reconciliations, including month end journal entries and account reconciliations

Accounts Payable

Back up Accounting Specialists in AP duties as needed

Miscellaneous

Perform other clerical duties as needed.

Assist materials management as necessary

Position Competencies:

Role model for organization's core values

Customer Service: Demonstrates the highest standards for friendly, courteous and caring interaction with patients, physicians, customers, and fellow employees.

Professional presence

Communication Demonstrates ability to accept and understand instructions, expresses self clearly and concisely.

Adaptability/Flexibility Demonstrates the ability to cope with pressure, grasp new ideas and methods, and adjust responses to meet the changing work environment.

Independence/initiative Demonstrates reliability, follow-through, ability to work with minimum supervision, and desire and ability to accept additional responsibility.

Confidentiality

Emotional Intelligence Maintains basic emotional and social competencies to include self-awareness, self-regulation, motivation, empathy, and social skills.

Job Qualifications:
Equipment operated; standard office equipment including computers, faxes, copiers, printers, telephones, etc.
Education/Experience: Associates in Accounting or a minimum of four years of direct payroll experience
Physical: Involves sitting approximately 90 percent of the day, walking or standing the remainder.
I am able to perform these tasks without accommodation. _____Yes _____No
If no, list required accommodations:
I have read and understand the above job description, and I accept all the responsibilities of the position.
Employee's signature Date
Responsibility for Review and Maintenance:
Date Initiated: 2012
Date Revised: 04/2024