Coordinate Payroll
- Prepare and process semi-monthly payroll
- Manage related payroll activities (i.e. garnishments, employment verifications, support orders).
- Update payroll records by recording changes including insurance coverage, loan payments, salary increases
- Process 401K contributions
- Process health insurance contributions through payroll
- Manage timeclock administration
- Be comfortable to wear many hats and take on additional tasks
Perform Accounts Payable Tasks
- Match, reconcile and audit invoices
- Audit and investigate accounting discrepancies
- Mail Invoices
- File paid invoices
Support Human Resources Tasks
· Work with Head of HR on recruiting process
· Coordinate onboarding including orientation, document collection and training introduction tasks
· Ensure new hires set up with tools necessary to do job by coordinating set up directly or with hiring manager
o Contact IT for new hire set up; monitors, keyboards, mouse, logmein, etc.
· Administer employee benefit enrollments, payroll deductions and changes.
· Coordinate employee offboarding process
· Assist with effective management of worker’s compensation and safety programs
· Maintain employee files according to record retention requirements
Manage Office Supplies
· Order business cards
· Maintain PPE safety glasses inventory
· Assist Office Administration as needed
Competencies
· 3+ Relevant and transferable experience
- Experience with payroll processing
- Exposure with accounting software, we use Intuitive
- Have experience working with Excel spreadsheets
- Have a strong command of basic accounting principles
- Experience with employee onboarding and termination processing
- Exposure to recruiting tasks
- Interest in supporting areas of Human Resources (compliance, WC, safety, culture, talent development, etc)
- Approachable yet strong ability to maintain professional and personal boundaries
- Bilingual Spanish a plus
- Proficient with Microsoft Office (Word, Excel, PPT, Outlook)
Success Factors
· Strong Communicator
· Organized
· Trustworthy
· Detail-oriented
· Highly accountable
· Naturally curious
· Team-oriented
· Proactive
· Approachable
· Confidential
· Positive Attitude
Job Type: Full-time
Pay: $60,000.00 - $66,500.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Payroll: 3 years (Required)
Ability to Relocate:
- San Clemente, CA: Relocate before starting work (Required)
Work Location: In person